Job Description
In the role of Principal Administrative Analyst, you will lead and perform challenging and complex projects that span areas such as budgeting, financial analysis, economic analysis, data analysis, legislative and administrative policy, and contract administration. Your responsibilities include evaluating policy, financial, program, and organizational issues, and presenting findings and recommendations to senior management. You will also oversee key aspects of departmental operations, including budget development, grants management, and contract administration. This role involves conducting substantive, detailed, and consequential analytical work that significantly impacts the department, agency, or program in multiple areas, including budget development, financial and economic analysis, capital projects and grants management, development of complex contracting systems, administrative/management systems, legislation and regulation impact analysis, and program evaluation and planning. As the principal-level professional in this series, your work will be pivotal in shaping our organization's operations and decision-making processes.
The current City policy requires on-site work with some flexibility for telecommute schedules.
See below for examples of the range of duties by subject matter:
Policy and Administrative Analysis: Involves evaluating and making policy recommendations on a variety of complex, sensitive, and highly visible administrative, organizational, policy, program, budget, fiscal, and other issues within the department. This role includes conferring with senior management, supervising and training staff, and coordinating complex financial and operational activities.
Data and Research Analysis: This area entails directing and conducting complex and comprehensive surveys, studies, and research processes to analyze data and information from multiple sources. It also involves researching and evaluating data from various sources, developing evaluative processes, creating spreadsheets, documenting findings, and formulating recommendations.
Legislative and Regulatory Compliance: This specialization involves analyzing and evaluating the effect of highly complex and sensitive legislation, regulations, law, court decisions, and memoranda of understanding on the department. It includes advising management, presenting formal reports with compliance and mitigation recommendations, and acting as a legislative liaison to other departments.
Program Evaluation and Management: This area focuses on evaluating existing and proposed programs, developing performance measures, and recommending policies, procedures, and work processes for new programs. It includes coordinating the implementation and ongoing evaluation of new programs.
Financial and Economic Analysis: This specialization encompasses financial, fiscal, and economic analyses to evaluate the fiscal/financial condition of a department or program. It involves forecasting, revenue/expense projections, cost/benefit analysis, and financial reporting.
Budget Development and Management: This specialty involves advising management in budget development, administration, monitoring, and reporting. It includes conducting revenue/expense, trend, and statistical analyses, preparing budget narratives, and negotiating budget proposals.
Capital Projects and Grants Management: This area involves managing complex, multiple-source capital projects and grants, ensuring compliance with funding and legal requirements, and monitoring grant budgets.
Contractual Agreement Management: This specialization encompasses the development, processing, and administration of highly-complex contractual agreements with multiple funding sources. It includes competitive solicitation, negotiation, and contract compliance monitoring.
Please note that incumbents in this classification may be required to perform the full range of duties as listed in the class specification.
Qualifications
Every application is reviewed to ensure that you meet the minimum qualifications as listed in the job ad. Please review our articles on Employment Application and Minimum Qualifications and Verification of Experience and/or Education for considerations taken when reviewing applications.
Education:
Possession of a baccalaureate degree from an accredited college or university.
Experience:
Five (5) years full-time equivalent experience performing professional-level analytical work. Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in areas such as budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series.
Substitution:
Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for the required one (1) year of experience.
Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.
SELECTION PROCEDURES
After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following:
Administrative Analyst Core Exam (Weight: 60%)
Candidates meeting the Minimum Qualifications will be invited to participate in the online Administrative Analyst Core Exam. Candidates will be sent a web link via email that will allow them to take the online Administrative Analyst Core Exam that is designed to measure knowledge, skills, and/or abilities in job-related areas which have been identified as critical for positions in the Administrative Analyst classification.
1824 Supervisory Subtest (Weight: 40%)
Candidates meeting the Minimum Qualifications will be invited to participate in the online 1824 Supervisory Subtest. Candidates will be sent a web link via email that will allow them to take the online 1824 Supervisory Subtest that is designed to measure knowledge, skills, and/or abilities in job-related areas which may include but not be limited to: Performance Management; Project Management; Team Building; Conflict Management and Leadership.
These computer-administered tests can be taken at home or at a time and location of one’s convenience, but only within the time period specified on the test notification. Candidates must have access to a computer and reliable internet connection to participate in these exams.
Score Banking: Scores attained on these exams will be 'banked' for three years, starting from the date of the examination. This means that, during this three-year time period, candidates need not take the same test again. Rather, if another announcement you applied to and are deemed qualified for requires one or both of these exams and is held within one year of the original exam date, your score will be automatically applied to that announcement. However, after one year, a candidate has the option to either (a) apply their test score to the other announcement or (b) re-take the test. Re-testing is permitted no sooner than one year from the date of the test and only in association with a candidate’s eligibility for another announcement to which the candidate has applied and is deemed qualified. If a candidate opts to re-test, the re-test score becomes the candidate’s official score since it is the most recent.
If a significant modification is made to either of these exams in the future, the application of “banked” scores may no longer be appropriate. In such a rare circumstance, candidates with “banked” scores would be required to re-take the exam sooner than the three-year period specified above should they apply to another job opportunity where the modified exam is used.
Eligible List/Score Report: A confidential eligible list of applicant names that have passed the civil service examination process will be created, and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.
Upon passing the exam, candidates will be placed on the eligible list for a period of 12 months.
To find Departments which use this classification, please see: https://sfdhr.org/sites/default/files/documents/Forms-Documents/Position-Counts-by-Job-Codes-and-Department-FY-2022-23.pdf.
Additional Information
Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. [Note: The correction of clerical errors in an announcement may be posted on the Department of Human Resources website at https://careers.sf.gov/.] The terms of this announcement may be appealed under Civil Service Rule 110.4. Such appeals must be submitted in writing to the Department of Human Resources, 1 S Van Ness Avenue, 4th Floor, San Francisco, CA 94103-5413 by close of business on the 5th business day following the issuance date of this examination announcement. Information concerning other Civil Service Commission Rules involving announcements, applications and examination policies, including applicant appeal rights, can be found on the Civil Service Commission website at https://sf.gov/departments/civil-service-commission.
Additional Information Regarding Employment with the City and County of San Francisco:
WHERE TO APPLY
Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.sf.gov/ and begin the application process.
Computers are available for the public (9:00 a.m. to 4:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor and at the City Career Center at City Hall, 1 Dr. Carlton B. Goodlett Place, Room 110.
Applicants will receive a confirmation email from [email protected] when their application is successfully submitted. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.
Recruitment Analyst Information: If you have any questions regarding this recruitment or application process, please contact the analyst Casey Botkin via email at [email protected].
The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.
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