Proposal Coordinator

About Us

Irby Construction Company has been building infrastructure for the power industry for more than 75 years. Our business values and performance-driven mindset guide our actions. Our approach to work starts with safety, puts people first, seeks to innovate, and promises to perform.

Irby is proud of its inclusive work environment, family-oriented culture, excellent benefits, and clear pathways for career growth. We strive to provide every employee with clear expectations and opportunities for advancement. What’s more, Irby has long long-valued tenure. In fact, many of our executive leaders started with Irby early in their careers and in the field.

When you join our team, you join an established firm, with a culture centered around its people. Teamwork is how we work. There is no other way. Pride is ever-present inside our offices and the bond of brotherhood runs strong among our crews. 

Irby Construction is a wholly-owned subsidiary of Quanta Services. That means team Irby gets the benefits of the company culture we’re known for along with the stability and resources of a Fortune 500 organization. (NYSE: PWR). 

Build your career at Irby Construction.

About this Role

Irby Construction Company, a Quanta Services company, is seeking a Proposal Coordinator to organize, develop, and deliver competitive proposals across Transmission, Distribution, Substation, Battery Energy Storage System (BESS), and Data Center construction. This role transforms customer requirements and technical information into accurate, compelling submissions that reflect Irby's infrastructure expertise, commitment to safety, and operational excellence.

Partnering with Estimating, Engineering, Operations, Safety, and Business Development teams across these divisions, the Proposal Coordinator oversees proposal requirements, technical writing, document control, and submission timelines. The position requires excellent communication, careful quality control, and the ability to coordinate multiple complex infrastructure pursuits simultaneously.

What You'll Do

• Coordinate proposal pursuits across transmission, distribution, substation, BESS, and data center projects from solicitation through final submission, establishing work plans, assignments, review milestones, and client delivery requirements.
• Review project RFPs, RFQs, bid invitations, technical specifications, one-line diagrams, and contract exhibits to identify required responses, compliance items, and deadlines.
• Work with estimators, project managers, engineers, and operations leaders to collect construction approaches, project schedules, staffing plans, qualifications, and execution details.
• Develop and edit clear proposal narratives, executive summaries, relevant project profiles, and technical approach descriptions for utility infrastructure, energy storage, and data center construction projects.
• Integrate technical inputs covering transmission structures and conductors, distribution linework, substation equipment, BESS installation and integration, data center electrical infrastructure, civil works, commissioning, and project execution, as applicable.
• Lead proposal kickoffs and status reviews, maintain action-item trackers, and flag missing technical inputs, customer clarifications, or schedule risks before submission deadlines.
• Maintain controlled proposal files, approved templates, staff qualifications, project references, and cross-division project experience materials for consistent reuse.
• Assemble and quality-check complete submission packages, including required forms, certifications, schedules, safety information, project experience, and customer-specific attachments.
• Monitor customer procurement portals and bid correspondence for addenda, drawing revisions, scope clarifications, and due-date changes; promptly distribute updates to pursuit teams.
• Maintain opportunity records, pursuit status, submission dates, and bid outcomes in Salesforce or designated company tracking systems.
• Partner with Estimating and Operations to articulate Irby's differentiators across power delivery, energy storage, and data center construction, safe energized-facility interfaces, schedule execution, and coordination with utility owners.
• Coordinate site walks, pre-bid meetings, question logs, and approved customer communications in support of bid submissions across all divisions.
• Improve proposal templates, technical content libraries, review checklists, and document workflows based on lessons learned and pursuit feedback.
• Safeguard confidential bid pricing, customer drawings, equipment information, and internal project plans while managing overlapping submission deadlines.
• Provide additional estimating and proposal support as assigned.

What You'll Bring

• Bachelor’s degree in Business, Construction Management, or a related discipline preferred; equivalent relevant experience will be considered.
• Experience coordinating construction or engineering proposals, technical writing, or complex bid submissions; experience supporting utility, energy storage, or data center pursuits is strongly preferred.
• Strong writing, editing, proofreading, and document control skills, including the ability to accurately present technical construction information for utility customers.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook; ability to learn Salesforce, document management platforms, and customer bid portals.
• Strong attention to detail, deadline management, and ability to manage several concurrent assignments while coordinating across departments.
• Professional communication skills and discretion when handling sensitive client and company information.
• Preferred
• Prior proposal experience with transmission, distribution, substations, BESS, data centers, utility EPC contractors, or electrical engineering firms.
• Working knowledge of power delivery, energy storage, and data center construction scopes, including electrical and civil systems, equipment installation, safety planning, and commissioning interfaces.
• Experience maintaining proposal content libraries, opportunity data in Salesforce, or other pursuit tracking systems.
• Ability to coordinate technical reviews with estimators, engineers, safety professionals, and field operations leaders and incorporate their feedback accurately.
• Experience with Microsoft Project or comparable scheduling and coordination tools.

Location & Schedule

This is an on-site position based in Tulsa, Oklahoma. Standard business hours are expected, with flexibility for occasional extended hours when proposal schedules or submission deadlines require.

What You'll Get

• Comprehensive Medical Coverage – Multiple BCBS medical plan options, all with in-network preventive care covered at no cost, the same nationwide provider network, and access to virtual care for primary care, dermatology, general medical needs, and mental health support.
• Prescription Drug Coverage included with all medical plans, plus tools and advocacy support to help manage healthcare costs.
• Dental & Vision Coverage – Dental plans with 100% coverage for preventive care and orthodontia options for adults and children, plus vision coverage with annual exams and frame allowances.
• Health Savings & Flexible Spending Accounts – HSA options with Fidelity, Healthcare FSA, Limited Purpose FSA, and Dependent Care FSA (up to $7,500) to help you save on eligible healthcare and dependent expenses.
• 401(k) Retirement Plan with Company Match – Immediate eligibility and vesting, with a company match of 100% on the first 3% and 50% on the next 3% (up to 4.5% total match).
• Life & Disability Insurance – Company-paid basic life and AD&D coverage, plus optional supplemental life insurance for employees and dependents. Short-term and long-term disability coverage helps protect your income if you’re unable to work due to illness or injury.
• Employee Assistance Program (EAP) – Confidential mental health, financial, family, and wellbeing support available at no cost to you and your household.
• Voluntary Benefits – Optional accident, hospital indemnity, critical illness, identity theft protection, pet insurance, home/auto insurance, and long-term care coverage.
• Employee Discounts & Community Support – Access to exclusive employee discounts and participation in Quanta Cares, a disaster relief fund supporting employees and families during times of need.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.