MedHQ

Tech-enabled outpatient healthcare admin services

Medical Records Scanning Clerk

Clinical Support & Patient AdministrationConfirmed live in the last 24 hours

Full-timeAndover, KS, USANo salary listed

About the Job

Requirements

A high school diploma or equivalent is required.
Prior experience in a healthcare or medical records environment is preferred.
Familiarity with electronic health record systems is a plus.
Basic computer skills, including data entry and document management systems, are required.
Accuracy and attention to detail are required.
Organizational skills are required.
The ability to handle sensitive information with discretion is required.
Time management and the ability to meet deadlines are required.
Basic problem-solving skills are required.
Good communication skills are required.
The role is in a hospital administrative office and involves prolonged periods of sitting and working at a computer.
Occasional lifting of file boxes weighing up to 25 pounds may be required.

Responsibilities

Prepare medical records for scanning by sorting and organizing them and removing staples or bindings.
Scan patient documents into the electronic health record system accurately and efficiently.
Index and label scanned documents correctly to ensure easy retrieval.
Check scanned images for clarity, completeness, and correct orientation.
Maintain confidentiality of patient information in accordance with HIPAA guidelines.
Retrieve and refile records as needed.
Review and prepare H&P documents for scheduled procedures.
Train new staff on scanning guidelines.
Identify and report discrepancies or missing information in medical records.
Assist with record retention, storage, and destruction processes according to policy.
Collaborate with clinical and administrative staff to ensure timely document processing.
Maintain scanning equipment and report technical issues as needed.

Desired Qualifications

Prior experience in a healthcare or medical records environment is preferred.
Familiarity with electronic health record systems is a plus.

Job Title: Hospital Medical Records Scanning Clerk

Location: On-site Facility
Department: Revenue Cycle / Patient Financial Services
Employment Type: Full-Time

Position Summary:
The Medical Records Scanning Clerk is responsible for accurately preparing, scanning, indexing, and maintaining patient medical records in the electronic health record (EHR) system. This role ensures all documents are properly digitized, organized, and accessible while maintaining strict confidentiality and compliance with healthcare regulations.

Key Responsibilities:
-Prepare medical records for scanning by sorting, organizing, and removing staples or bindings
-Scan patient documents into the EHR system with a high level of accuracy and efficiency
-Index and label scanned documents correctly to ensure easy retrieval
-Perform quality checks to ensure all scanned images are clear, complete, and properly oriented
-Maintain confidentiality of patient information in accordance with HIPAA guidelines
-Retrieve and refile records as needed
-Review and prepare H&P documents for scheduled procedures
-Train new staff on scanning guidelines
-Identify and report any discrepancies or missing information in medical records
-Assist with record retention, storage, and destruction processes per policy
-Collaborate with clinical and administrative staff to ensure timely document processing
-Maintain scanning equipment and report technical issues as needed

Qualifications:
-High school diploma or equivalent required
-Prior experience in a healthcare or medical records environment preferred
-Familiarity with electronic health record (EHR) systems is a plus
-Basic computer skills, including data entry and document management systems
-Strong attention to detail and organizational skills
-Ability to handle sensitive information with discretion
-Effective time management and ability to meet deadlines

-Skills & Competencies:
-Accuracy and attention to detail
-Strong organizational skills
-Ability to work independently and as part of a team
-Basic problem-solving skills
-Good communication skills

Requirements:
-In hospital administrative office
-Prolonged periods of sitting and working at a computer
-May require occasional lifting of file boxes (up to 25 lbs)

Schedule:
Full time
Monday - Friday hours 6:00 am to 6:00 pm

About the Company

MedHQ

Tech-enabled outpatient healthcare admin services

MedHQ provides technology-enabled administrative and consulting services for outpatient healthcare. Its offerings cover HR, client accounting and finance, revenue cycle management, staffing, and advisory services, delivered through a tech-enabled platform. Core tasks include payroll, benefits administration, financial reporting, AP automation, medical coding, denial management, and recruitment for clinical and non-clinical staff. The company distinguishes itself by offering end-to-end outsourcing and advisory support for outpatient providers and expanding through acquisitions to broaden capabilities in nursing talent, hospital-physician joint ventures, and revenue cycle services, with the goal of letting providers focus on patient care.

Company size: 51-200
Company stage: Not listed
Total funding: Not listed
Headquarters: Westchester, IL
Founded: 2002

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