Administrative and Program Support Specialist

Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Requirements

Job Overview

The Part-Time Administrative and Program Support Specialist provides comprehensive administrative, fiscal, and programmatic support to the Assistant Dean, Director of the GEMS Program, and the Office of Diversity, Equity, Inclusion & Belonging (ODEIB) at the Georgetown University School of Medicine. This role is essential to the seamless execution of ODEIB operations, programs, and strategic initiatives that advance the School of Medicine’s mission to cultivate an inclusive, equitable, and belonging-centered learning and working environment.

Additional duties include, but are not limited to:

• Manage calendars, meeting logistics, and correspondence for the ODEIB leadership team and office
• Assist with tracking spending and reconciling departmental budgets; process invoices, reimbursements, and purchase requests.
• Oversee supply acquisition and inventory management.
• Assist in the coordination of logistics for ODEIB programs, training, and events.
• Provide administrative support in the coordination of  YRC in Health and CORE
• Maintain program records, collect participant feedback, and support reporting efforts.
• Assist in drafting communications, newsletters, and website updates.

Work Interactions

The Specialist supports day-to-day office operations, manages administrative workflows, assists with budget monitoring and procurement, and provides critical coordination for ODEIB programs, events, and communications. This position requires exceptional organizational skills, discretion, initiative, and a demonstrated commitment to DEIB values in medical education.

Requirements and Qualifications

• Bachelor’s degree preferred.
• 2–3 years of administrative, fiscal, or program coordination experience.
• Strong organizational, communication, and problem-solving skills.
• Demonstrated commitment to health equity and supporting diverse student populations.
• Ability to handle sensitive information with discretion.
• Proficiency with Microsoft Office; familiarity with Georgetown systems preferred.

Work Mode Designation

This position has been designated as in-person and On-Campus. Please note that work mode designations are regularly reviewed to meet the evolving needs of the University.  Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

 Pay Range 

The projected hourly pay range for this position which represents the full range of anticipated compensation is: $21.60 - $26.40. Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

Current Georgetown Employees:

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodations for any part of the application and hiring process, please visit the Office for Equal Opportunity Compliance website for general information about requesting accommodations, as well as information about requesting accommodations specifically for applicants. You also can also contact the Office for Equal Opportunity Compliance at (202) 687-4798 or [email protected].

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.