Physician and APP Recruitment and Onboarding Coordinator

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Provides administrative support for physician recruitment. Assists in the coordination of complex interview schedules for Physicians, faculty, and providers, under the direction of Senior Physician Recruiter & Talent Advisors.

MINIMUM QUALIFICATIONS:

EDUCATION AND EXPERIENCE:

1. High school diploma or equivalent AND three years of administrative or secretarial experience; OR Associate’s degree AND two years of administrative or secretarial experience; OR Bachelor’s degree. 

PREFERRED QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. Post High School training or education.

EXPERIENCE:

1. Technical or administrative experience in Physician Recruitment or Human Resources Industry.

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position.  They are not intended to be constructed as an exhaustive list of all responsibilities and duties.  Other duties may be assigned.

1. Supports recruitment function with coordination of candidate interviews in accordance with department policy and procedures.

2. Provides excellent customer service to recruitment function and potential candidates.

3. Provides ongoing updates to assigned recruiters and maintains clear documentation regarding candidate phone and e-mail correspondence.

4. Completes interview scheduling requests in a timely, organized, and accurate manner.

5. Documents recruitment expenses including advertising expenses, visit related expenses (travel, hotel, meals etc.), recruitment firms and other sourcing related expenses.

6. Supports candidate relocation process by scheduling realtors, community and school tours and other community interests for candidates and new hires.

7. Partners with recruiters to ensure successful job advertisement placement and tracking of all advertising. 

8. Schedules recruit family members to meet with Dual Career Office and other potential employment contacts.

9. Assembles recruitment packets for candidates.

10. Assists physician recruitment team in escorting candidates and family members on tours and to interviews throughout the WVU Medicine campus and offsite facilities as needed.

11. Coordinates candidate and family travel arrangements as needed

12. Creates professional, detailed candidate itineraries as needed and ensures proper documentation of interview in Microsoft Outlook and the Human Resources Information System (HRIS).

13. Support physician recruitment function with facilitation of reference, education, licensure, and certification check processes in accordance with department policy and procedures as directed by assigned recruiters.

14. Supports physician recruitment with physician/faculty onboarding responsibilities as assigned.  Task may include assembling welcome packets, monitoring overall onboarding process of each new recruit, acting as point of contact for onboarding status questions, etc.

15. Schedules meetings, prepares monthly calendar or maintains appointments calendars, documenting accurate times and contacting appropriate individuals.

16. Reconciles department credit cards on a monthly basis. 

17. Reconciles weekly/monthly cash deposits for the department.

18. Processes department invoices for payment.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Extended periods of sitting. 

2. Extended periods of computer and telephone usage. 

3. Must be able to move throughout the department work areas. 

4. Must have clarity of speaking and hearing. 

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Standard, high volume office environment.

SKILLS AND ABILITIES:

1. Must possess basic computer knowledge and ability to operate standard office software.

2. Must possess strong oral and written communication skills.

3. Must have the ability to maintain high standards of confidentiality

4. Must have the ability to project a positive and professional image to internal and external customers

5. Must have the ability to exercise initiative and work independently

Additional Job Description:

Scheduled Weekly Hours:

40

Shift:

Exempt/Non-Exempt:

United States of America (Non-Exempt)

Company:

WVUH West Virginia University Hospitals

Cost Center:

8350 UHA Physician Recruitment

Address:

3040 University AveMorgantownWest Virginia

Equal Opportunity Employer

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.