Blue View Builder

Designs and builds California prefab homes

Executive Assistant

Executive SupportConfirmed live in the last 24 hours

Full-timeOceanside, CA, USA

About the Job

Requirements

Professional written and spoken English.
Three or more years supporting an executive, founder, or small-business owner, preferably at a U.S. engineering or construction company.
Proficiency with Microsoft 365 and spreadsheets.
A reliable home office, video presence, and high-speed internet.
Ability to handle confidential client and financial information.
Ability to work 8:30 a.m.–5:00 p.m. Pacific, Monday through Friday.

Responsibilities

Manage the executive calendar, including client, vendor, and internal meetings.
Prepare meeting materials and follow up on open items.
Draft and proof correspondence and internal summaries.
Maintain project files, contracts, permits, and warranty documents.
Track invoices, deposits, and routine vendor follow-up.
Serve as a point of contact when the executive is in the field.
Maintain a clear record of open items and close them without a daily prompt.

Desired Qualifications

Spanish fluency.
Experience in construction, real estate, civil engineering, architecture, or a related professional service.
Familiarity with permitting, contracts, or client billing.
Prior work with a U.S. founder or executive team.

Executive Assistant

Blue View Builder · San Diego, United States (Hybrid) · Full-time · Posted 2026-10-06

Salary: USD 75,000–90,000

Workplace: hybrid

Description

About the role

We are hiring an executive administrative assistant to support the CEO of a California engineering and construction company, and to keep active projects organized before problems reach the executive.

The work is remote / hybrid working on location 3 days per week. On location is in Oceanside, San Diego.

You will manage the calendar, correspondence, and project paperwork, and you will maintain a clear view of each live project: what is due, who owns it, what is on schedule, what isn't, and what needs a decision. The project work is coordination and early warning. You will be working with the team leads.

Responsibilities

Manage the executive calendar, including client, vendor, and internal meetings
Prepare meeting materials and follow up on open items
Draft and proof correspondence and internal summaries
Maintain project files, contracts, permits, and warranty documents
Track invoices, deposits, and routine vendor follow-up
Serve as a reliable point of contact when the executive is in the field
Keep a clear record of open items and close them without a daily prompt

Requirements

Professional written and spoken English
Spanish fluency is preferred but not required
Three or more years supporting an executive, founder, or small-business owner, preferably a U.S. engineering or construction company
Proficiency with Microsoft 365, and with spreadsheets
Reliable home office, video presence, and high speed internet
Ability to handle confidential client and financial information
Ability to work 8:30 a.m.–5:00 p.m. Pacific, Monday through Friday

Preferred qualifications

Experience in construction, real estate, civil engineering, architecture, or a related professional service
Familiarity with permitting, contracts, or client billing
Prior work with a U.S. founder or executive team

Benefits

Full benefits package. PTO, full medical, employee discount on primary residence (tenure required), profit share (tenure required).

Apply

Apply at Blue View Builder

About the Company

Blue View Builder

Designs and builds California prefab homes

Blue View Builder designs and constructs prefab modular homes in California, focusing on efficiency and quality. Their homes are factory-built modules delivered and assembled on-site, with custom designs supported by draftsmen, architects, and engineers, and finished with materials like stone, wood, and stained glass. They differentiate themselves through a streamlined workflow, integrated design support, and financing options tailored to different construction types, aiming for cost-effective, environmentally friendly housing. Their goal is to provide affordable, sustainable housing in California by combining custom design, efficient prefabrication, and accessible financing.

Company size: Not listed
Company stage: Not listed
Total funding: Not listed
Headquarters: Not listed
Founded: 2024

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