Full-Time
Operations Assistant
Stan/Eval
Deadline 8/10/27
Goldbelt
Alaska Native corporation
Compensation Overview
$48.76/hr
+ 401(k) matching
No H1B Sponsorship
Honolulu, HI, USA
In Person
Travel is required.
US Citizenship, US Top Secret Clearance Required
Category
 Operations & Logistics (1) |
|---|
Required Skills
Microsoft Office
Requirements
- Proficiency in scheduling software and systems.
- Strong Microsoft Office skills.
- Excellent verbal and written communication skills to interact effectively with crew members and internal teams.
- Strong attention to detail and ability to multitask in a dynamic, high-pressure environment.
- Ability to think critically and make decisions quickly, especially in time-sensitive situations.
- Minimum 1–2 years of related experience.
- Must have a Secret clearance.
- Must be a United States citizen.
- Ability to travel.
Responsibilities
- Update and maintain FLIP and EFB procedures, systems, and databases in accordance with prevailing Air Force Instructions governing EFB usage.
- Update, inventory, assign, and maintain EFB systems as an OMD Program Manager.
- Identify, address, and elevate EFB requirements and concerns to leadership and the MAJCOM EFB Program Manager.
- Attend monthly ACC PM meetings, address unit concerns, and brief newly established updates to the Chief of Stan/Eval for unit implementation.
- Serve as the Wing EFB system administrator, ensuring devices are configured, issued, tracked, updated, and maintained as required; may also serve as the Wing EFB Mobile Device Management administrator.
- Assist Technical Order Distribution Officers in providing aircrews with current electronic flight publications and guidance on approved methods for keeping required publications up to date on EFBs.
- Work with unit CCV and SELO officers to provide aircrew with current electronic flight publications using approved methods on BOX, GoodReader, and ForeFlight accounts.
- Provide the MAJCOM EFB Program Manager with feedback on operational assessments and development of EFB solutions.
- Assist with establishing an EFB Program Manager organizational mailbox.
- Assist enforcement of standardization and evaluation policy applicable to the EFB program, including currency of required flight publications.
- Work with unit RAs, 15/154 OG, and vendors to purchase annual technology refreshes and establish ACC baseline configuration standards on newly procured devices.
- Generate, publish, and track FCIFs and SIIs, using aviation operations knowledge to assist implementation.
- Update, track, and generate aircrew evaluations using AF Forms 8, 3862, and 942; brief Squadron leadership weekly on status updates and scheduling concerns regarding completion timelines; advise leadership on Air Force guidance concerning waivers and requalification requirements.
- Audit files across PEX, ARTIMS, Purebred, and DCAST to ensure accurate compliance with rules and regulations.
- Generate AF Forms 1522 and 4324 to update aircrew qualifications.
- Memorize and implement AFI 11-202 Volume 2, MDS Volumes 1–3, the CAF Syllabus, Wing Program Guides, AFMAN 11-421, AFMAN 11-418, and other applicable guidance, acting as a Unit subject-matter expert on Air Force operations and inspections.
- Review which pilots have evaluations due within the next 30 days.
- Update qualification records after completing flights.
- Prepare a readiness briefing for the squadron commander.
- Audit Stan/Eval files to ensure they are ready for inspection.
- Maintain IGEMS and MICT checklists, assign points of contact, and validate unit checklists annually as Squadron Assessment Program Manager.
- Coordinate with PACAF Inspector General personnel on inspection requirements and schedules.
- Represent squadron leadership to installation leadership, including General Officers at the O-7 through O-10 levels, to communicate and address operations data.
- Track when crew members will be on leave, temporary duty, scheduled medical appointments, or other scheduling commitments.
- Track daily flight, ground, and academic training requirements and accomplishments to facilitate accurate flight scheduling as directed by the operations officer.
- Assist the Director of Operations in building the unit Annual Flying Hour Program.
- Coordinate with the training officer to review and update student and permanent-party records, folders, and grade books according to applicable Air Force Instructions, supplements, and local guidance.
- Notify crew members, scheduling personnel, and unit leadership of upcoming and overdue testing, evaluation, and training requirements by email, telephone, or in person.
- Perform testing administrator duties for the unit.
- Conduct monthly reviews of aircrews entering the first month of their evaluation eligibility period.
- Build long- and short-range flight schedules to ensure full coverage of aircrew, instructor, evaluator, support personnel, and supervisor positions; coordinate daily and weekly with senior squadron leadership.
- Deconflict crew-member schedules and work with flight leadership to ensure crews are available to meet assigned sortie taskings.
- Facilitate last-minute schedule changes to ensure full coverage by working with the current mission commander or operations supervisor and the flight responsible for an undermanned shift.
- Obtain aircraft and equipment availability data from maintenance and schedule crew members for training, exercises, simulators, and operations as required.
- Publish and post scheduling data for unit long- and short-range ground, academic, flying, and simulator training-event schedules on PEX, GTIMS, GDSS II, or other computer database systems.
- Determine flight, ground, and simulator scheduling requirements for upgrade, initial qualification, requalification, transition, currency, and continuation training based on syllabus requirements, student progression, weather, and daily equipment and training-range availability.
- Perform daily updates of scheduling data to compensate for changing conditions and training completion rates.
Desired Qualifications
- Possesses a Top Secret clearance.
- Experience working with PEX, GTIMS, or a similar proprietary scheduling program.
- Experience working in a Flying Squadron, Group, or Wing Stan/Eval office.
Goldbelt is an Alaska Native corporation operating a portfolio of government and commercial businesses. The corporation delivers federal services spanning healthcare, information technology, logistics, construction, research support, and mission operations. It serves shareholders, federal agencies, defense organizations, healthcare clients, and commercial partners. Its operating model centers on multiple subsidiaries supported by corporate governance, contracting, shared services, workforce programs, and shareholder responsibilities. Teams work across program management, healthcare, technology, logistics, construction, security, finance, and administration. This structure supports consistent delivery across the organization.
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