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Virginia Department of Transportation

Plans, builds, maintains Virginia transportation infrastructure

Residency Administrator Assistant

Construction ManagementPosted on Nov 12
Full-timeFredericksburg, VA, USA$94k - $152.8kIn-person

About the Job

Requirements

  • Ability to communicate effectively both orally and in writing with internal and external stakeholders at all levels.
  • Considerable knowledge of federal and state rules, regulations, and policies as they relate to transportation.
  • Considerable knowledge of roadway construction and maintenance operations, equipment, materials, and techniques.
  • Skill in maintaining effective relationships and building teams.
  • Skill in the use of computers and software applications.
  • Valid driver's license.

Responsibilities

  • Assist the Residency Administrator or Resident Engineer in coordinating, integrating, and managing VDOT resources that impact the Residency program.
  • At the Residency Administrator's discretion, serve as the focal point for services and primary contact or liaison for local governments on activities that impact the local geographic region.
  • Manage resources allocated to the program to accomplish its objectives.
  • Assist the Residency Administrator or Resident Engineer in building and maintaining strong stakeholder partnerships as a government liaison, communicating business plans and actions, receiving feedback, participating in or conducting meetings with public agencies and citizens groups, representing VDOT or district/residency needs in public forums, and investigating and responding to internal and external customer concerns.
  • Take administrative actions and make management decisions that support credibility, public trust, and goodwill.
  • Ensure employees are trained for emergency response duties and that required personal protective equipment and other emergency equipment are available.
  • Oversee training, coordination, and implementation of emergency action plans in compliance with FEMA and FHWA regulations.
  • Secure hired equipment and emergency resources and establish snow removal and emergency response plans.
  • Identify trends and project future needs through evaluation and analysis; analyze problems, implement solutions, or offer recommendations.
  • Manage MEL to use budgets and resources effectively; oversee residency operations to support a safe and healthy work environment.
  • Manage fiscal, inventory, and budget activities to support District Dashboard targets, promote ethical business practices, develop thorough budget requests, and ensure expenditures remain within allocations.
  • Ensure employees assigned to asset or inventory duties are properly trained.
  • Lead and promote the safety program through daily staff interactions and special events.
  • Lead the residency team in delivering programs and quality service to internal and external customers.
  • Assist the Residency Administrator in maintaining district partnerships, delivering the Residency Program, and developing SYP priorities and strategies.
  • Coordinate with district sections to provide local context and direction on project delivery and receive project scope and status briefings.
  • Facilitate discussions among stakeholders on sensitive land development issues and promote communication and collaboration across organizational boundaries.
  • Review development plans, participate in project meetings, and communicate with ACE to ensure designs meet local government needs, support economic growth, avoid adverse impacts, and do not conflict with future projects.
  • Take an active role in project scoping.
  • Assist the Residency Administrator or Resident Engineer in maintenance and operations program delivery.
  • Administer maintenance budgets and projects to meet Dashboard targets and expend funds appropriately to maintain assets.
  • Develop and implement plans to use VDOT and alternate resources to accomplish program goals.
  • Monitor operations and plans for environmental compliance on projects and activities.
  • Investigate, resolve, and diffuse conflicts; apply industry best practices in maintenance and operations program delivery.

Desired Qualifications

  • A combination of training, experience, or education in Civil Engineering or a related field.
  • Experience in budget development and administration using automated financial software systems.
  • Experience managing transportation programs and projects of varying complexity.
  • Experience leading and supervising others.
  • Professional Engineer license or Engineer in Training.
  • Ability to lead people and achieve results through others.
  • Ability to make quality and timely decisions without complete information.
  • Ability to manage and direct a large-scale, multifaceted public service operation, including budgeting, prioritizing, scheduling, and problem solving.
  • Ability to manage conflict.
  • Ability to train others and manage their performance.
  • Ability to work effectively with customers with multiple needs or interests to resolve issues and complaints.
  • Skill in building and maintaining effective relationships and developing and managing effective teams.
  • Skill in the use of computers and software applications.
  • Working knowledge of transportation engineering principles and practices.

About the Company

Virginia Department of Transportation

Plans, builds, maintains Virginia transportation infrastructure

The Virginia Department of Transportation (VDOT) manages Virginia’s transportation network. It plans, builds, maintains, and operates roads, bridges, and tunnels to keep travel safe and efficient. Its work includes long-range planning (looking 20–25 years ahead), transportation modeling for regional partners, and public outreach to keep citizens informed and involved, such as campaigns promoting safer roundabouts. Unlike private companies, VDOT is a state government agency funded to serve the public interest rather than earn profits. Its goal is to provide a reliable, safe, and accessible highway system for all Virginians and to address future transportation needs through coordinated planning and infrastructure projects.

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