Execution Specialist

Job Description

Overall Purpose and Objective of Position

This position performs vessel execution related functions for the Global Freight Platform’s time & voyage chartered vessel fleet transporting both agricultural and mineral cargoes for an international commodity trading firm.

Main Responsibilities:

• Review contracts issued by trading versus IMOS if any discrepancies work with trading to rectify
• Ensure all counterparts are entered and updated in MDM / SAP / Treasury system for timely arrangement of hire payments. 
• Raise invoices for freight promptly upon completion of loading of cargoes for both LDC and third parties.  Forward invoices to charterers and follows up for receipt of timely remittance.
• Interact and coordinate on a daily basis with members of the operations and trading team
• Ensure cash is applied correctly
• Update the daily cash log for wire transfers used and cash receipts. Code cash receipts with counterparty information for postings by Sofia Shared Service Center
• Process disbursement account advances requested by vessel operators
• Review, reconcile, and record vessel disbursement accounts.  Re-bills vessel/voyages related owner/charterer items as needed and facilitates timely settlement with port agents.
• Receive, reconcile, and settle invoices for broker commission with IMOS data. Settles same with brokers on a timely basis following freight group policies.
• Search in IMOS for bunker invoices and miscellaneous invoices with settlements pending and create timely wire transfer request for settlement with counterparties.
• Obtain and process bunker invoices within contract terms by reviewing and updating in IMOS, if any discrepancies work with bunker desk or operations to verify / correct.
• Raise periodic hire statements for sub-time chartered vessels, which may include: performance claims, off-hires, interim/final hold cleaning, cables/victuals/representation, owner items, etc. Forwards invoices to charterers and follows up for receipt of timely remittances.
• Laytime statements to be raised for settlement with third party and intercompany entities. Forward invoices as –email attachments, follow up for remittance or settle with counterpart as necessary.
• Adhere to deadline set with Global Laytime Excellence Center for the upload of required documents to Sharepoint enabling laytime calculation.
• Review accounts receivable and vendor aging reports daily, paying close attention to the collection of funds due and following up promptly as required.
• Maintain electronic execution voyage files and supports for assigned vessels on the Freight Sharepoint site or Sedna
• Review e-mail correspondence from Wilton, Singapore, and Lyon operations, port agents, brokers, vessel owners and vessel charterers to facilitate smooth, timely & accurate executions
• Use IMOS, periodically execute searches for time charter hire pending. Review operator’s calculations and settles within the contractual billing cycle.  Enter remittances into Softmar / IMOS Vessel Accounting System
• Maintain a high volume email database electronically organized for fast, efficient document review, retrieval and action
• Close vessel files timely within 90-day window of redelivery settling all aspects of the voyage and any/all outstanding hire
• Assisting in providing documentation to the reporting division to support annual audit across the entire platform

Qualifications

Education:

• Bachelor’s degree in Accounting, Finance, Management, or Economics or relevant experience

Experience:

• Three (plus) years of accounting experience, including reconciliation of general ledger accounts, invoicing, collections, and working with general ledger/vertical systems
• Preferred - Experience working within a commodity trading environment

Knowledge and Skills:

• Proficiency with MS Word, Excel and accounting general ledger software
• Strong attention to detail, including precise accuracy of data entry
• Detailed follow-through abilities and strong documentation skills
• Ability to work independently, effectively prioritize multiple tasks and meet multiple deadlines
• Excellent verbal and written communication skills

Additional Information

In the performance of their respective tasks and duties all employees are expected to conform to the following:

• Perform quality work within deadlines with or without direct supervision.
• Interact professionally with co-workers, Company business associates and the general public.
• Work together in a cooperative spirit to serve the best interests of the Company.
• Operate in a fully responsible manner and comply with the law and Company policy.

Diversity & Inclusion

LDC is driven by a set of shared values and high ethical standards, with diversity and inclusion being part of our DNA. LDC is an equal opportunity employer committed to providing a working environment that embraces and values diversity, equity and inclusion.

LDC encourages diversity, supports local communities and environmental initiatives. We encourage people of all backgrounds to apply.

Sustainability

Sustainable value is at the heart of our purpose as a company.

We are passionate about creating fair and sustainable value, both for our business and for other value chain stakeholders: our people, our business partners, the communities we touch and the environment around us

What We Offer

We provide a dynamic and stimulating international environment, which will stretch and develop your abilities and channel your skills and expertise with outstanding career development opportunities in one of the largest and most solid private companies in the world.

Our Benefits

• 25 annual paid leave
   
• Flexible working hours
   
• Food vouchers
   
• Transportation allowance
   
• Additional medical & dental insurance
   
• Life insurance
   
• Sports card with 90/10 coverage
   
• Various learning & development opportunities
   
• Yearly performance evaluation plans
   
• Social clubs & Wellbeing initiatives
   
• Team buildings & social events
   
• Employee Referral Program