Faculty Affairs Specialist - Bursky Public Health

Location

St. Louis, MO 63110



Scheduled Hours

37.5

Position Summary

Independently manages the daily operations of faculty appointments, promotion and tenure for the School’s Office of Faculty Affairs (OFA) and consults with OFA leadership on administrative tasks for all faculty appointments, promotion and tenure related needs. Collaborates with the chair of the Appointment, Promotion and Tenure Committee and Director of Faculty Affairs to lead interim, annual and long-range strategic faculty appointment, promotion and tenure initiatives and planning for faculty appointments. This position manages the collection of secondary faculty candidate applications and faculty tenure candidate promotion information, communication with faculty candidates and the scheduling and implementation of the faculty review process. In managing faculty appointments, promotion and tenure for the SPH, this position will also manage the SPH Appointment, Promotion and Tenure (APT) Committee operations and meetings.

In addition, this position is charged with managing the data associated with faculty appointments, promotion, and tenure review and leading the development of benchmark comparison data that is derived from information available for faculty at other top schools of public health. This data is used regularly for benchmarking purposes for the tenure and promotion review processes at the SPH.

Finally, this position is charged with leading the development of an evaluation plan for the engagement of secondary faculty from across the university at the Bursky School of Public Health. This includes developing a program to actively evaluate the engagement of over 100+ secondary faculty with the SPH in educational, mentoring, and development activities, working with the OFA team and other school offices to measure engagement in new opportunities developed for secondary faculty at the SPH.

Job Description

Manages the day-to-day appointment, promotion and tenure tasks for the Bursky School of Public Health Faculty Affairs office, including leading administrative tasks for all appointments, promotion and tenure cases and working with the SPH Dean’s office and WashU Provost’s office on all information needed for tenure review cases for WashU Board of Trustees meetings.

• Manages, with the authority to recommend changes, the development and implementation of Standard Operating Procedures for faculty appointment, promotion and tenure activities in collaboration with the Chair of the Appointment, Promotion and Tenure Committee and Director of Faculty Affairs.
• Manage, and provide consultation to leadership on, the collection and development of all materials needed for promotion and tenure review for faculty candidates. This includes requesting and collecting internal and external faculty review letters, candidate information for inclusion in the candidate’s tenure review packet, and coordinating the completion of the Appointment, Promotion and Tenure Committee review summary.
• Provides consultation to SPH leadership on the process for submission of all data and information needed by the WashU Provost’s office for the review of promotion and tenure cases at the WashU Board of Trustees meetings.
• Professionally communicates with faculty candidates as needed to explain and lead the faculty promotion and tenure review process.  Corresponds with faculty candidates through email communication to request needed materials, provide status updates and guide the faculty members through the process. 
• Submits honorarium payments for external faculty reviewers that complete review letters for promotion and tenure review candidates.   Tracks honorarium payments to ensure that all submitted payments are completed.
• Collaborates with the chair of the Appointment, Promotion and Tenure Committee and Director of Faculty Affairs to lead interim, annual and long-range strategic faculty appointment, promotion and tenure initiatives and planning for faculty appointments.

Coordinates the development and implementation of a data management platform and process for appointment, promotion and tenure activities and candidate information. 

• Develops and manages Standard Operating Procedures for data collection for faculty appointment, promotion and tenure activities in collaboration with the Chair of the Appointment, Promotion and Tenure Committee and Director of Faculty Affairs.
• Leads the development of benchmark comparison data that is derived from information available for faculty at other top schools of public health.
• Management of APT information in restricted Box folders,
• Tracks faculty appointment, promotion and tenure tasks in project management software to allow for standardized reporting on projects, timelines and next steps.

Appointment, Promotion and Tenure Committee (APT):  this position supports School of Public Health appointment, promotion and tenure processes through working with the SPH APT as follows:

• Consults with the Chair of the Appointment Promotion, and Tenure Committee to plan committee meetings, organize notes and provide follow-up as needed from committee meetings. Schedules and develops agendas for regularly occurring and as-needed FRC meetings to allow for the committee needs and develops communications following the meetings.
• Faculty Appointments:  Works with the Director of Faculty Affairs on secondary and courtesy faculty appointment processes, including reviews for promotion and tenure and coordination with HR to ensure that all appointments are recorded accurately in Workday.

Leads the development and implementation of an evaluation  strategy for SPH secondary faculty engagement at the SPH, in collaboration with the Associate Dean for Faculty Affairs, Director of Faculty Affairs and the Office of Faculty Affairs team. 

• Consults with OFA leadership to develop and lead an evaluation process obtaining feedback from existing secondary faculty to understand their methods of engagement with the SPH..
• Leads work with the OFA team and other offices at the SPH to develop an evaluation strategy for secondary faculty engagement with SPH primary faculty and activities at the SPH.
• Has the authority to plan and implement the evaluation strategy for the engagement of secondary faculty at the SPH.

Perform other duties as assigned.

Working Conditions:
Job Location/Working Conditions

• Normal office environment
• Ability to travel to various on- and off-campus locations

Physical Effort

• Typically sitting at a desk or table
• Repetitive wrist, hand or finger movement

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Relevant Experience (3 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Preferred Qualifications

• Experience in higher education faculty affairs.

Preferred Qualifications

Education:

Master's degree

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Adaptability, Collaborative Spirit, Confidentiality, Deadline Management, Detail-Oriented, Effective Written Communication, Handling Confidential Documents, High Accuracy, Interpersonal Interactions, Microsoft Office, Office Procedures, Oral Communications, Organizing, Prioritization, Sound Judgment, Taking Initiative, Work Efficiency, Working Independently, Workload Management

Grade

G10

Salary Range

$49,700.00 - $82,100.00 / AnnuallyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email[email protected]or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity or shared ancestry, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. As a federal contractor, the university maintains affirmative action programs to implement its equal employment opportunity policy for individuals with disabilities and protected veterans, in accordance with Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 (VEVRAA), as amended.