Facilities Coordinator 2

Overview

Life atMedxcel: Where purpose meets opportunity

Medxcelis here to lead the transformation of healthcare facilities management by incorporatinga new approachto providing services. Created by healthcare, for healthcare, we have a dedicated focus on our people and customers, as well as providing tools, processes, support resources, data analytics and insource strategies that drive results

Your future roleat a glance

Location:  Franklin, WI

Facility:  Franklin Hospital

Department: Facilities 

Schedule: Day shift (M-F, Flexible) | Part-time

Benefits that help you thrive

• Comprehensive health coverage: medical, dental, vision, prescriptioncoverageand HSA/FSA options.

• Financialsecurity&retirement: employer-matched 403(b), planning and hardship resources,disabilityand life insurance.

• Time torecharge:pro-rated paid time off (PTO) and holidays.

• Career growth: Tuition reimbursement, ongoing professionaldevelopmentand online learning.

• Emotional well-being: Employee Assistance Program, counseling and peer support, spiritualcareand stress management resources.

• Family support: parental leave, adoptionassistanceand family benefits.

Benefit options and eligibility vary by position, scheduledhoursand location. Benefits are subject to change at any time. Your recruiter will provide the most up-to-date details during the hiring process.

Responsibilities

Howyou’llmake an impactinthis role

• Serves as the professional first contact for all clients, vendors, and staff via phone, email, and in person. Provides general meeting support, including arranging, follow-up calls,maintainingschedules, securing food and supplies, copying, and faxing.

• Provides comprehensive support to the administrator or executive, which includes managing their calendar,assistingwith meeting setup, preparing agendas and materials for meetings/conferences, taking minutes, and reviewing/editing documents for signature.

• Responsible for all travel coordination, including making staff travel arrangements, preparing itineraries, expense tracking, and maintaining travel vouchers and records. This also involves ordering and managing supplies/tools andmaintainingstorage areas.

• Identifiesand implements systems to streamline and gain efficiencies in work processes. This includesestablishingand maintaining various filing and records management systems.

• Organizes and coordinates projects, conferences, and other events.Assistsleaders in preparing committee reports (including data maintenance/retrieval),preparesmeeting minutes andfollowsup on action items, andparticipatesin multidisciplinary meetings and committees addressing organizational issues.

Qualifications

Whatminimumrequirementsyou’llneed

Must have one or more of the following: 

Education:

• High School Diploma

• Graduate of trade school

Experience:

• 2or more years’ experience in administrative role(s).

• Other equivalent combination of relevant education or experience