HybridCombination of office and job-site settings; some travel to customer facilities is required.
Project & Program ManagementProject Management
About the job
Requirements
A bachelor's degree or equivalent in a related area is required; relevant years of experience may be considered in place of education.
At least 2 years of experience managing construction projects and/or conveyor industry projects.
Ability to read and understand written specifications and contract drawings to understand scope requirements, support quotations, and present current key performance indicators in project reviews.
Ability to travel to customer facilities as needed and work non-business hours according to project delivery commitments and customer needs.
Knowledge of commonly used project management concepts, practices, procedures, and project reporting.
Proficiency in Microsoft Office, including Excel.
Understanding of the importance of building and maintaining accurate project schedules.
Ability to obtain airport security clearance as needed.
Responsibilities
Set up the project environment in the appropriate document management system and ensure project teams consistently apply defined standards.
Manage project teams according to organizational standards, including appropriate authorization and responsibilities.
Manage multiple projects and support other projects as available.
Serve as the first point of customer escalation for issues on assigned projects.
Be accountable for overall project results, including full profit-and-loss responsibility.
Report project financial key performance indicators, risks and opportunities, claims, schedules, and environment, health, and safety matters.
Review contracts and identify related risks, opportunities, obligations, and required actions.
Conduct regular project status meetings and organize acceptance of project work results.
Document and report work results according to defined standards.
Manage customer acceptance and internal and external project closeout requirements.
Manage customer expectations and help the team resolve issues.
Consult with customers, project teams, and sales teams on technical solutions.
Clarify customer targets and requirements according to contract specifications.
Conduct lessons-learned activities and share results with the project and relevant parties.
Develop strategic billing plans to support cash flow.
Represent the company in relevant project decisions.
Assess and manage contracts and specifications for assigned projects.
Negotiate change requests with stakeholders and incorporate agreed changes into contracts.
Proactively notify the customer, management, and team of project plan changes.
Align the team around a vision of project success and the criteria of safety, timeliness, execution, quality, and profitability.
Coordinate and communicate effectively with customers as important members of the project team.
Develop and manage client relationships to support successful projects and repeat business.
Collaborate with Engineering and Field Operations.
Manage subcontractors and vendor relationships to support project success.
Lead the project team in maintaining and managing the project schedule.
Present monthly management updates on budget, schedule, safety, change orders, and risk.
Desired Qualifications
Knowledge of AutoCAD.
Experience working in a team environment.
Experience with Microsoft Project, Primavera, or similar scheduling software.
Description
JOB SUMMARY:
ControlTouch Systems, LLC is seeking results driven Project Managers to join our growing team.
The core purpose of the Project Manager role is to provide leadership and consistency in the management of small and/or mid-sized projects that may include Controls programming and Electrical Installation work while coordinating with customers and/or end users (TSA, Airports, etc.).
Leads project team members and removes obstacles to drive deliverables such that each team member will have the opportunity to be successful on the project(s). This role may also support other Sr. Project Managers or Program Managers in these functions on larger complex projects as part of growth progression efforts.
The project manager must also manage customer expectations while leading project teams to accomplish project tasks, timelines, and achieve business goals. Success for this position is ultimately grounded in delivering successful projects to our customers.
A successful project is defined by the following five essential criteria:
1. Safety – Injury free work environments
2. Timeliness – Meeting or exceeding customer deadlines
3. Execution – Efficient and effective startups
4. Quality – Built according to specifications (or better)
5. Profitability – At or under budget
ESSENTIAL FUNCTIONS:
Setup the project environment across the appropriate Document Management System (DMS) and ensure the defined standards are consistently applied by the project team.
Drives own empowerment with adequate authorization and responsibilities to manage project teams according to organizational standards.
Ability to manage multiple projects and support other projects as available.
Serves as first point of customer escalation of issues on responsible projects.
Accountable for overall projects results with full profit/loss responsibility.
Status reporting on financial KPIs, risk/opportunity management, claims, scheduling and EHS.
Performs contract reading and derives actions concerning risks, opportunities, and obligations.
Performs regular project status meetings and organizes acceptance of work results for projects.
Documents and reports all work results according to defined standards.
Manages customer acceptance and final project closeout requirements (internal & external).
Manages customer expectations and helps team resolve issues.
Consults with customers, project teams and/or sales team on technical solutions.
Clarifies customer targets, requirements per contract specifications.
Performs lessons learned activities and feeds the results to project and relevant parties.
Develops strategic billing plans for the best possible cash flow.
Represents the company in the relevant project decisions.
Assesses and manages contracts / specifications for responsible projects.
Negotiates with stakeholders on Change Requests and incorporates them into contract.
Pro-active in notifying the customer, management, and team of project plan changes.
Align the team and cast a vision that defines project success and achieves the 5 critical criteria for all projects (Safety, Timeliness, Execution, Quality, Profitability).
Effectively coordinate and communicate with the customer understanding they are an important team member of the project team.
Increase and manage client relationships to ensure successful projects and repeatable business.
Actively collaborates with the Engineering and Field Operations
Manages subcontractors and fosters vendor relationships to ensure success.
Lead project team to maintain and manage the project schedule.
Presents a monthly update to management that reviews budget, schedule, safety, CO’s and risk.
Other responsibilities as needed.
WORK ENVIRONMENT:
Combination of office and job site settings
Collaborative, engaging and success driven culture
Some travel required
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Sitting for prolonged periods of time when in office
Standing and walking for prolonged periods of time when at a jobsite
Climbing may be required when working at a jobsite
Repetitive typing/data entry
Lifting up to 10 pounds
WORK SCHEDULE:
This position offers a flexible work schedule. General office hours are M-F, 7a-4p or 8a-5p. Working hours will vary when working at a job site to meet the requirements as needed.
Requirements
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
Ability to read and understand written specifications, as well as contract drawings to understand contract scope requirements, support quotations and present current KPIs in project reviews.?
Ability to travel to customer facilities as needed and work non-business hours based on project delivery commitments and customer needs.
Is detail-oriented and organized; and capable of performing work that is reliable, accurate and thoroughly self-verified.
Knowledge of commonly used concepts, practices and procedures related to Project Management and project reporting.
Ability to exercise a wide degree of creativity.
Strategic thinker and problem-solver
Leadership traits and instincts with strong analytical skills
Excellent communication skills (verbal and written), attention to detail and organizational skills
Excellent collaborator and influencer
EDUCATION, EXPERIENCE AND QUALIFICATIONS:
Bachelor’s degree, or equivalent, in related area; years of relative experience will be considered for education.
2+ years experience in managing construction projects and/or conveyor industry projects
MS Office (Proficient in Excel)
Understanding importance of building and maintaining accurate project schedules
Ability to obtain airport security clearance as needed.
Legally authorized to work in the United States
Preferred:
AutoCAD Knowledge
Working in a team environment
MS Projects, Primavera, or similar scheduling experience
It is the policy of ControlTouch Systems to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, pregnancy or pregnancy-related condition, status with regard to public assistance, veteran status, citizenship status (if authorized to work in the U.S.), or any other characteristic protected by federal, state or local law. In addition, ControlTouch Systems will provide reasonable accommodation for qualified individuals with disabilities.