Qatar Foundation

Supports education, science, and community development

Travel Officer

Logistics & TransportationPosted on Nov 10

Full-timeQatarNo salary listedIn-person

About the Job

Requirements

A bachelor's degree in a relevant field and 2–5 years of relevant full-time work experience are required.
International experience is required; experience in the Middle East is preferred, and knowledge of QF is an advantage.
Excellent communication skills are required.
Excellent attention to detail is required.
Strong writing ability is required, including drafting and editing varied written reports and communications and articulating ideas clearly and concisely.
Proficiency in Microsoft Office applications and Oracle ERP is required.

Responsibilities

Handle and coordinate business, training, mobilization, relocation, and annual leave travel requests through the ERP system, ensuring timely processing, policy compliance, and effective service delivery.
Monitor and maintain travel policies, procedures, and operational processes, ensuring consistent application, regulatory compliance, and continuous improvement of travel services.
Coordinate with Qatar Airways and relevant approved travel service providers to facilitate ticketing, accommodation, ground transportation, invoice processing, and travel arrangements in accordance with contractual agreements and organizational requirements.
Administer travel-related contracts and service agreements, monitor vendor performance, and support contract renewals to ensure service continuity and compliance with contractual requirements.
Review, validate, and process travel-related expenses, invoices, purchase requisitions, work completion certificates, refunds, and supporting documentation, ensuring accuracy, audit compliance, and effective budget control.
Monitor and analyze travel expenditures, airfare trends, and travel utilization data, providing reports and recommendations to support cost optimization and informed decision-making.
Maintain accurate travel records, generate management reports, and analyze travel trends to identify opportunities for service enhancement, operational efficiency, and process improvements.
Provide guidance and support to employees on travel entitlements, policies, ticketing arrangements, reimbursements, and related travel matters.
Identify opportunities to enhance travel processes, systems utilization, and service delivery, and recommend and implement improvements to improve efficiency and user experience.
Perform other reasonable tasks as assigned by the supervisor.

Desired Qualifications

Arabic proficiency is an advantage.

Key Result Areas:

Handle and coordinate business, training, mobilization, relocation, and annual leave travel requests through the ERP system, ensuring timely processing, policy compliance, and effective service delivery.
Monitor and maintain travel policies, procedures, and operational processes, ensuring consistent application, regulatory compliance, and continuous improvement of travel services.
Coordinate with Qatar Airways and relevant approved travel service providers to facilitate ticketing, accommodation, ground transportation, invoice processing, and travel arrangements, ensuring efficient, cost-effective, and seamless service delivery in accordance with contractual agreements and organizational requirements.
Administer travel-related contracts and service agreements, monitor vendor performance, and support contract renewals to ensure service continuity and compliance with contractual requirements.
Review, validate, and process travel-related expenses, invoices, purchase requisitions (PRs), work completion certificates (WCCs), refunds, and supporting documentation, ensuring accuracy, audit compliance, and effective budget control.
Monitor and analyze travel expenditures, airfare trends, and travel utilization data, providing reports and recommendations to support cost optimization and informed decision-making.
Maintain accurate travel records, generate management reports, and analyze travel trends to identify opportunities for service enhancement, operational efficiency, and process improvements.
Provide guidance and support to employees on travel entitlements, policies, ticketing arrangements, reimbursements, and related travel matters, ensuring a high standard of customer service.
Identify opportunities to enhance travel processes, systems utilization, and service delivery, recommending and implementing improvements to improve efficiency and user experience.
Other reasonable tasks as assigned by supervisor

Minimum Knowledge, Skills & Experience:

Bachelor’s degree in a relevant field and 2-5 years of relevant full-time work experience
International experience, preferably in the Middle East; knowledge of QF an advantage
Excellent communication skills
Excellent attention to detail
Excellent writing skills with the ability to draft and edit a variety of written reports and communications and to articulate ideas clearly and concisely; Arabic proficiency is an advantage
Proficiency in MS Office applications and Oracle ERP

About the Company

Qatar Foundation

Supports education, science, and community development

Qatar Foundation coordinates and funds programs across education, science and research, and community development to benefit people in Qatar and beyond. It works by running initiatives and partnerships that educate, fund research, and support community projects, building capacity and sharing knowledge. It differentiates itself by offering an integrated, national-development focused portfolio that emphasizes leadership development and a knowledge-based economy, rather than only providing grants. Its goal is to develop sustainable human capacity and drive social and economic prosperity for Qatar and the region.

Company size: 5,001-10,000
Company stage: Not listed
Total funding: Not listed
Headquarters: Al Rayyan, Qatar
Founded: 2010

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