K

Kent Companies

Project Management Administrator

Administrative SupportPosted on Nov 11
Full-timeLewisville, TX, USANo salary listed

About the Job

Requirements

  • A high school diploma is required.
  • Two years of administrative experience are required.
  • Basic computer skills are required.
  • Practical written and verbal communication and organizational skills are required.
  • The candidate must be able to work in the United States without corporate sponsorship now and in the future.
  • A valid driver's license is required.
  • Reliable transportation to the workplace or job locations is required.
  • Drivers must successfully pass a driving-related background check.
  • The candidate must pass drug screening.

Responsibilities

  • Create and maintain new project folders, ensure their contents are accurate, manage the data weekly, and ensure compliance; assist Project Management staff with project buyout.
  • Ensure vendors and suppliers have the most current plans.
  • Track and follow up on quotes in a timely manner.
  • Send project information sheets to new vendors and suppliers and ensure accurate data is captured for recordkeeping.
  • Assist in creating and maintaining the submittal schedule and log.
  • Prepare and distribute the superintendent project booklet for each new job.
  • Assist Project Managers with requesting and receiving concrete, rebar, and accessory submittals.
  • Hold suppliers accountable to dates.
  • Distribute new plans throughout construction and maintain current shop drawings.
  • Communicate daily and weekly with Project Management, Field Operations, and the General Superintendent.
  • Process, upload, and document issued-for-construction drawings.
  • Maintain the master pour log by accurately logging concrete poured, notifying staff of discrepancies between reported and actual concrete volumes, tracking square footage for concrete placements, entering subcontractor rates, and verifying their accuracy.
  • Maintain subcontractor payments, overpayments and underpayments, and change orders.
  • Assist in creating a schedule of values.
  • Update plans in the estimating folder, PlanGrid, and current print folder.
  • Prepare permit applications for Austin and surrounding areas.
  • Manage contracts and master service agreements.
  • Process forms and documents and ensure delivery to the appropriate personnel.
  • Communicate with Accounting and Contracts Management and deliver materials to them.
  • Ensure subcontractors are current with certified payroll reporting.
  • Manage tax-exempt certificates.
  • Create warranty letters.
  • Update the company accounting program.
  • Enter executed change orders.
  • Oversee and manage LinkedIn postings for ongoing projects.
  • Perform other duties assigned by the General Manager; duties may change as business needs require.
  • Work in a typical office environment with extended periods of sitting.
  • Work 40–45 hours per week, with possible non-typical days and irregular hours based on construction schedules; answer phone calls outside normal hours or on weekends when required by the role.
  • Travel infrequently for training.

Desired Qualifications

  • A bachelor's degree in construction science, construction management, or construction industry management is preferred.
  • Bilingual Spanish and English is preferred.
  • Strong organizational skills, including time management, prioritization, and multitasking, are preferred.
  • A creative, results-oriented approach, a keen sense of urgency, and self-motivation are preferred.

About the Company

Kent Companies

Company size
Not listed
Company stage
Not listed
Total funding
Not listed
Headquarters
Not listed
Founded
Not listed

Recently Posted Jobs

Explore more opportunities at Kent Companies

See more jobs