Job Posting Title:
Work-Study Student Associate
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Hiring Department:
College of Liberal Arts
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
19
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FLSA Status:
Non-Exempt
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Earliest Start Date:
Immediately
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Position Duration:
Expected to Continue Until Dec 31, 2025
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Location:
UT MAIN CAMPUS
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Job Details:
General Notes
UT Learn and LinkedIn Learning are free professional development programs offered to student employees, as well as the SEED Programs under the Student Employment Office:
https://hr.utexas.edu/learning-development
https://www.linkedin.com/learning/?u=36306084
https://hr.utexas.edu/student/SEED
https://hr.utexas.edu/student/SEED/seed-workshops
For more information about the College of Liberal Arts, please visit: https://liberalarts.utexas.edu/.
Purpose
The College of Liberals Arts Human Resources team is seeking a Student Technician to assist our department with administrative functions. The primary goal of this position is to aid and support the Human Resources department in the College of Liberal Arts. The position will provide customer service to students, staff, and faculty over the phone, in person, through email and online using our virtual communication platform, as well as greet in-person as needed. This position would be expected to learn general administrative functions including HR knowledge.
Responsibilities
- Perform various clerical duties including imaging and filing of official records, electronic filing, and special projects and other duties will be assigned, as needed.
- Create spreadsheets and electronic templates for various projects.
- Arrange and organize materials for review by COLA HR staff members.
- Provide clerical support, proofreading, photocopying, and filing.
- Other duties as assigned - perform additional related tasks as needed to support the HR function and college operations.
Required Qualifications
Demonstrated customer service abilities. Strong organizational skills. Proficient in Microsoft Office (notably Microsoft Excel). Ability to multitask in a fast-paced environment and safeguard confidential information. Additional requirements include Microsoft Office and Mac proficiency. Excellent verbal and written communication skills.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Clerical experience and experience in an office setting.
Scheduled Weekly Hours
Up to 19 hours per week depending on office needs.
Salary Range
$12.00 hourly + depending on qualifications
Working Conditions
- Typical office environment
- In-person position; must be available for onsite work.
Required Materials
- Resume/CV
- Work-Study Award Verification
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Please confirm your eligibility for this position here: http://www.utexas.edu/hr/student/student_acad_employment.html
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Retirement Plan Eligibility:
Students in this position may choose to enroll in the UTSaver voluntary retirement programs.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
Clerical & Data Entry (1)