Covenant Health of East Tennessee

Community-owned, not-for-profit regional healthcare network

Executive Assistant

Executive SupportConfirmed live in the last 24 hours

Full-timeMorristown, TN, USANo salary listedIn-person

About the Job

Requirements

An associate degree or equivalent experience is required.
Five years of administrative experience with executive management is required.
Experience using word processing software (Microsoft Word), spreadsheet software (Microsoft Excel), and presentation software (Microsoft PowerPoint) is required.

Responsibilities

Perform complete administrative duties for the President and Chief Administrative Officer; support may also be provided to other executives or reporting vice presidents.
Handle confidential work and relieve executives of designated administrative details.
Prepare correspondence, memoranda, reports, and other materials using advanced personal-computer software skills.
Schedule and maintain calendars of appointments, meetings, and travel itineraries, and coordinate related arrangements.
Exercise initiative, judgment, and knowledge of company practices, policies, and organization.
May direct and review the work of support staff.
Type or compose internal and external correspondence, take and transcribe meeting minutes, and type reports and presentations for the President and Chief Administrative Officer’s use in system meetings.
Collect and prepare information for the President and Chief Administrative Officer’s discussions and meetings with executive staff members and outside individuals.
Open and screen incoming mail, and locate and attach appropriate files to correspondence requiring a response.
Maintain the daily appointment calendar; coordinate appointments and meetings and organize agenda materials.
Receive and screen telephone calls; respond to moderately complex inquiries when appropriate, take messages, and redirect callers.
Maintain and organize confidential department files and records.
Make travel and lodging arrangements directly or through travel agencies.
Maintain and order office supplies as necessary.
Follow policies, procedures, and safety standards; complete required annual education assignments; work toward achieving goals and objectives; and participate in quality-improvement initiatives as requested.
Perform other duties as assigned.

Overview

Executive Assistant

Full Time, 80 Hours Per Pay Period, Day Shift

Morristown-Hamblen Overview:

Morristown-Hamblen Healthcare System is a 170-bed hospital serving an eight-county region in East Tennessee’s Lakeway Area. The facility includes more than 20 emergency suites, advanced laboratories, radiology, and therapy services, and a Breast Imaging Center of Excellence for mammograms, biopsies, and nurse navigation. The Women’s Center features six modern labor and delivery suites and a secure nursery for newborn care. With state-of-the-art technology and a dedicated team, Morristown-Hamblen provides exceptional, patient-focused care close to home. To meet the needs of our growing community, we continue to develop services, attract new physicians, and embrace innovation, all to promote an improved quality of life.

Position Summary:

Performs complete administrative duties for the President & CAO of the facility. May provide support for more than one Executive or for reporting VPs. Does work of a confidential nature and relieves executive of designated administrative details. Prepares correspondence, memoranda, reports etc utilizing advanced PC software skills. Schedules and maintains calendar of appointments, meeting and travel itineraries, and coordinates related arrangements. Must exercise initiative, judgment, and knowledge of company practices, policies and organization. May direct and review work of a support staff.

Responsibilities

Types and/or composes internal and external correspondence, takes and transcribes meeting minutes, type reports and presentations for President & CAO’s use in System meetings.
Collects and prepares information for the President & CAO's use in discussions and meetings with executive staff members and outside individuals.
Opens and screens incoming mail. Locates and attaches appropriate file to correspondence to be answered.
Maintains daily appointment calendar. Coordinates appointments and meetings and organizes agenda materials.
Receives and screens telephone calls and may respond to moderately complex inquiries. Takes messages and/or redirects callers.
Maintains and organizes confidential department files and records.
Makes travel and lodging arrangements directly or through travel agencies.
Maintains and orders office supplies as necessary.
Follows policies, procedures, and safety standards. Completes required education assignments annually. Works toward achieving goals and objectives, and participates in quality improvement initiatives as requested.
Performs other duties as assigned.

Qualifications

Minimum Education:

Associates degree or equivalent experience.

Minimum Experience:

Five (5) years administrative experience with executive management. Requires experience using word processing (MS Word), spreadsheet (Excel) and presentation (PowerPoint) software.

Licensure Requirement:

None

About the Company

Covenant Health of East Tennessee

Community-owned, not-for-profit regional healthcare network

Covenant Health is a not-for-profit, community-owned integrated health system serving East Tennessee, with nine acute-care hospitals plus a behavioral health hospital, outpatient clinics, physician practices, and homecare. It coordinates a wide range of medical services—from cancer and cardiac care to surgical and behavioral health—through an interconnected network across 25 counties. Revenue comes from patient services and philanthropic foundations, and any excess is reinvested into facilities, technology, and programs to improve patient care. Its goal is to enhance the quality of life in East Tennessee by expanding access to care and investing in services and technology that support better patient outcomes.

Company size: 1,001-5,000
Company stage: Not listed
Total funding: Not listed
Headquarters: Oak Ridge, TN
Founded: 1997

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