Office Services Intern

Provides administrative and technical support to assist the Office Services & Facilities Department in the delivery of various tasks and procedures supporting all company employees.

Essential Job Responsibilities:

• Stocks and organizes all kitchen, workroom and storage areas as needed.  
• Sorts and delivers newspapers, incoming mail, deliveries in a timely, accurate and manner. 
• Assists with set-up and/or tear-down of special internal or external meetings and events. 
• Assists with the set-up of conference areas and meeting rooms including set-up and clean-up of catered meals as needed. 
• Assists with preparing employee office space for any incoming, departing, or internal employee relocation. 
• Performs other facilities and office services projects as assigned. 
• May assist in maintaining pool vehicle reservations, mileage and maintenance. 
• Must be able to physically perform essential functions of the job with or without reasonable accommodations. 
• May be asked to cover reception desk and administrative duties as needed. 
• May assists in maintaining file structure, including but not limited to fitness waivers, facilities and office services related files, shipping/logistics paperwork, etc. 
• Adheres to the company’s values – integrity, ownership, urgency, alignment, and innovation. 
• Supports company vision and mission. 
• Adheres to established work schedule, attendance standards and is punctual to work and meetings. 

Other Job Responsibilities:

• May assist with front desk coverage for other team members while they are out of the office including  
• Other duties as assigned by management. 
• Maintains employee confidence and protects company assets, including intellectual property, by keeping information confidential. 
• Contributes to team effort by accomplishing related results, as needed. 

Qualifications:

• Ability to establish and maintain effective working relationships with employees, supervisors, other departments and the public. 
• Ability to complete multiple, diverse tasks of differing priorities without close supervision.  
• Excellent communication skills. 
• Outstanding organizational skills. 
• Proficiency in the use and application of the following software: Microsoft Office Excel, Word, Outlook, PowerPoint. 
• Valid Driver’s License and driving record free of violations in order for company to secure automobile insurance for the employee. 
• Walk, kneel or crouch continuously. 
• Carry up to 25 lbs. 
• Push / pull up to 50 lbs. with a cart. 
• Elevated work (reaching) frequently. 

Education Requirements:

• High School Diploma or GED.

Certifications, Licenses, Registrations:

• None.