Associate Administrative Assistant

Overview

The Associate Coordinator will maintain Eureka office and facility functions including donations, mail/shipping, supplies and inventory, conference room and event management, reporting, security, manage day-to-day receipt of checks, prepare bank deposits, manage and update Settlement System and proof of delivery process, and other duties as they arise.

Responsibilities

• Provide administrative support to leadership and Market coverage, front office and settlement management
• Ensure invoices are paid timely, accurately and with the proper approvals utilizing SAP, P-Card and Amex
• Create/Process Purchase Order Requisition with MCC team in SAP – MyBuy and Powerhouse App
• Verify daily receipts of checks and money orders against daily route delivery documents
• Enter all daily receipts into SAP Settlement system
• Utilize Bank of America CashPro for check deposits and deposit reports
• Validate use of Funds with MEM move team and Delivery Supervisor
• Identify Bank Adjustments including NSF and Deposit Adjustments and providing timely communication with Functional Teams for further action
• Verify and account for all expected documents including Proof of Delivery, etc.
• Identify discrepancies and variances and document all variances in SAP notes
• Maintain Cashier Workbooks and Logs to support Sector Accounting. Work to resolve discrepancies and variances with Functional Teams
• Maintain records management and Daily Route paperwork files
• Run and distribute all required End of Day reports to Functional Teams
• Ensure Free Goods process is executed according to policy and reconciled each period
• Accounts Receivable Support - E-Checks, research and resolve AR discrepancies
• Frontline staffing functions: ADP Site Captain, I9 Verification, New Hire Orientation
• Location Process Owner for Security
• Location Process Owner for Telecom
• Support Delivery team with Pepsi Direct CRS system to ensure all inquiries are resolved within 4 hours
• Maintain coupon process according to control guidelines
• Maintain calendars and schedules for S&D meetings/events
• Maintain organization charts and contact lists
• Maintain a high level of integrity and professionalism in handling confidential matters and materials.
• ERG communication
• Other duties and special projects as assigned

Compensation and Benefits:

• The expected compensation range for this position is between $39,500 - $63,100.
• Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process.
• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
• In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.

Qualifications

• 1+ years providing administrative support or general business experience or an equivalent combination of education and relevant experience
• Experience in Microsoft Word, Power Point, Excel, and Outlook including the ability to create and manipulate spreadsheets and presentations for high level review
• Working knowledge of basic accounting principles
• Ability to administer specific applications/time bound processes to meet all deadlines
• Ability to learn quickly and become proficient in multiple proprietary IT applications
• Critical thinking and problem resolution skills
• Commitment to excellence in customer service; ability to work with minimal supervision and feel comfortable making decisions with little managerial input
• Demonstrate tact, maturity, professionalism and respect for others, both internally and externally
• Must be a strong team player and assist other staff when necessary
• Must embrace change and welcome new ideas and projects
• Ability to handle multiple changing priorities simultaneously in often challenging situations; ability to work proficiently and calmly under pressure
• Outstanding organizational and follow-up skills including sensitivity with confidential information
• Proficient written and oral communications skills and the demonstrated ability to clearly, concisely, and persuasively communicate oral and written messages consistent with company policy to both internal and external audiences, using appropriate tone, grammar, and word usage.
• Excellent data entry and clerical skills, including 10-key and computer keyboard skills, proficiency in using financial information system applications, basic math skills (addition, subtraction, multiplication, division), and ability to operate common office equipment (e.g., fax machine, photocopier, telephone).
• Respects & values differences, acts with integrity, and operates with justice
• Ability to lift a minimum of 20lbs.

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Our Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable laws, including but not limited to, San Francisco Police Code Sections 4901-4919, commonly referred to as the San Francisco Fair Chance Ordinance; and Chapter XVII, Article 9 of the Los Angeles Municipal Code, commonly referred to as the Fair Chance Initiative for Hiring Ordinance.

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity / Age

If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy.

Please view our Pay Transparency Statement