Accounts Payable Specialist

About/Intro

About Company

US Coatings (USC) specializes in providing interior tank coating, cleaning and surface preparation services for various marine vessels including cargo (advanced chemical linings), ballast, and freshwater tanks. Additionally, USC is an applicator of advanced coatings and protective systems for marine hulls, decks, and superstructures.  

US Coatings (USC) operates across the Gulf Coast, the Mississippi and Ohio River system, Great Lakes and the Mid-Atlantic serving multiple end-markets within the marine industry including transportation, logistics, tourism, leisure, commercial fishing, and the federal government.  

US Coatings (USC) is part of a family of companies unified by purpose to deliver safe, reliable solutions to our clients’ unique challenges. We are committed to providing superior service and leaving things better than we found them.  

Overview

Job Summary

US Coatings (USC) is seeking an Accounts Payable Specialist to support our accounting and administrative operations. In this role, you'll be responsible for processing vendor invoices, maintaining accurate financial records, reconciling accounts, and ensuring timely payments.

Beyond accounts payable, you'll play an important role in supporting our day-to-day business operations. You'll work closely with accounting, operations, and administrative teams, providing backup assistance with payroll, bookkeeping, purchase orders, customer invoicing, employee onboarding, and other administrative functions as needed.

Responsibilities

Here's What You'll Be Doing

• Process vendor invoices, verifying accuracy, proper coding, approvals, and purchase order matching.
• Enter accounts payable transactions and maintain accurate vendor and payment records within the accounting system.
• Reconcile vendor statements, research discrepancies, and resolve invoice and payment issues.
• Prepare invoices for payment and assist with check runs, electronic payments, and other payment activities.
• Maintain organized accounting records, including invoices, purchase orders, receipts, and payment documentation.
• Support general bookkeeping activities, including account reconciliations, transaction entry, and financial record maintenance.
• Provide backup assistance with payroll processing, including timekeeping review, payroll data entry, and documentation.
• Assist with new-hire onboarding, employee documentation, and administrative setup.
• Create and maintain purchase orders, ensuring accurate matching with invoices and receiving documentation.
• Prepare and issue customer invoices using documentation provided by project and operations teams.
• Assist with accounts receivable activities, including tracking outstanding customer invoices.
• Coordinate with vendors, customers, employees, and internal teams to resolve accounting and administrative matters.
• Provide cross-functional administrative support and backup coverage during absences or high-volume periods.
• Assist with reporting, filing, data entry, and other accounting and administrative responsibilities as needed.

Qualifications

Requirements and Education

• High school diploma or equivalent.
• Working knowledge of accounts payable processes, including invoice processing, purchase order matching, vendor reconciliations, and payment processing.
• Proficiency with Microsoft Excel, Word, Outlook, and standard business applications.
• Ability to accurately enter, review, and reconcile financial transactions.
• Ability to maintain confidential employee, payroll, vendor, and financial information.

Preferred Requirements and Education

• Previous experience in accounts payable, bookkeeping, accounting support, or a related administrative accounting position.
• Associate degree or coursework in accounting, finance, or bookkeeping.
• Experience supporting payroll, accounts receivable, customer invoicing, purchase orders, or employee onboarding.
• Experience working with accounting software, ERP systems, or construction/project-based financial software.
• Experience supporting multiple accounting and administrative functions in a small or growing business environment.

Posted Salary Range

USD $20.00 - USD $23.00 /Hr.

EEO Statement:

US Coatings (USC), and its Operating Companies affords equal opportunity in employment to all individuals regardless of race, color, religion, sex, age, national origin, pregnancy, familial status, disability status, veteran status, citizenship status, genetic information or any other characteristic protected under Federal, State or Local law. US Coatings (USC) is an Equal Opportunity Employer.