Assistant Veterinary Hospital Manager

Are you a natural leader who enjoys supporting a team, keeping daily operations running smoothly, and making a difference in the lives of pets and their people?

Family Pet Clinic of Newberg is seeking an Assistant Hospital Manager to help lead our team and support the day-to-day operations of the hospital. This role is ideal for someone with previous veterinary experience who enjoys mentoring others, developing team members, and creating an organized, positive, and collaborative work environment.

Working closely with the Hospital Manager, you'll help oversee daily workflows, support staff development, assist with operational responsibilities, and ensure our team has the tools and resources they need to provide excellent patient and client care.

Key Responsibilities Include:

• Financial & Administrative Support: Assist with accounts receivable, outstanding invoices, employee balances, monthly financial reporting, and payroll processes. Help monitor financial activity and identify opportunities for improvement
• Scheduling & Workflow Coordination: Manage the schedule for support staff and DVMs, review new client charts, and monitor the clinic's shared email inbox to ensure timely communication and follow-though
• Strategic Direction: Collaborate with leadership to develop and execute long-term goals, expand services, and support referral and business partnerships.
• Client & Community Engagement: Oversee marketing strategies, resolve client concerns, enhance client experience, and foster retention and growth.
• Inventory & Vendor Management: Oversee inventory management, including ordering, annual inventory counts, online pharmacy coordinator, vendor relationships, and pricing updates. Ensure supplies and products are appropriately stocked and managed.
• Facility and & Equipment Management: Coordinate routine equipment maintenance, address facility needs, and help ensure the hospital remains organized, functional, and well-equipped.

Schedule and compensation:

• Compensation: $28 - 32 per hour, for each hour worked
• This is a full-time position, with a 4/10 or 5/8 schedule with availability Monday - Friday and every other Saturday.

Full-time Benefits Package*:

• Bonus package: $500 - $2000 based on experience and credentials
• CE allowance: $500-$1,000 based on tenure and credentials
• Health package: Medical, dental, and vision insurance
• Life insurance and disability
• Employee Assistance Program
• 401k with company match
• Paid time off in accordance with site policy and applicable law
• Personal pet discount

Your Qualifications:

• 5+ years of veterinary experience as a Veterinary Assistant or Veterinary Technician
• Previous team leadership, mentoring, or training experience required
• Strong understanding of daily veterinary hospital operations and patient flow.
• Ability to support scheduling, staffing coordination, inventory, and daily workflow.
• Proven ability to lead by example, coach teammates, and help develop a positive team culture.
• Strong communication, organization, problem-solving, and conflict-resolution skills.
• Comfortable assisting with both reception and technician duties when needed.
• Motivated to grow into a leadership role while remaining hands-on with the team and daily hospital operations.

What makes Family Pet Clinic of Newberg unique?

Family Pet Clinic of Newberg is a well-established, full-service veterinary practice serving Newberg and the surrounding community. Our seven-doctor team is dedicated to providing compassionate, high-quality care in a warm, family-focused environment. We care for dogs, cats, pocket pets, and reptiles and offer a wide range of services, including preventive care, dentistry, surgery, diagnostics, acupuncture, and orthopedic care. The team also strongly advocates for Fear Free handling, prioritizing a calm, low-stress experience for every patient. We pride ourselves on teamwork, strong client relationships, and creating a positive, supportive workplace where both pets and team members can thrive.

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Pay Range 28 - 32 USD