Trilon Group

Infrastructure consulting for transportation and water

Billing Specialist

Accounts Payable/ReceivableUpdated on Nov 13

Full-timeSanford, FL, USANo salary listedIn-person

About the Job

Requirements

Proficiency in Microsoft Office and the ability to analyze large sets of data.
Professional verbal and written communication skills and negotiation skills.
Attention to detail, proactive follow-up, organizational skills, and discretion with confidential information.
Interpersonal, time-management, and problem-solving skills.
A strong sense of urgency, prioritization skills, and professionalism.
An Associate’s or Bachelor’s degree in Accounting or a related field.
Five to seven years of related experience with invoicing, and familiarity with relevant legal and regulatory requirements.
Knowledge of generally accepted accounting principles and basic accounting principles.

Responsibilities

Generate and distribute customer invoices accurately and promptly, ensuring they comply with contracts, company policies, and relevant regulations.
Support implementation of invoicing procedures, establish protocols, set up billing procedures, and develop invoicing workflows.
Oversee invoice processing, validation, and distribution.
Design invoice data categories and manage enterprise resource planning system data.
Analyze approval-process delays to identify and resolve workflow issues.
Manage client requests and inquiries; upload and store invoice records; and electronically organize contracts and supporting materials.
Monitor and follow up on outstanding invoices to ensure timely processing.
Prepare and analyze billing reports.
Verify tax information.
Assist with past-due or denied invoices.
Collaborate with company leadership and project management teams to resolve customer inquiries and disputes and foster positive client relationships.
Identify opportunities to streamline and improve invoicing processes, and suggest and implement changes to enhance efficiency and reduce errors.
Review documents for clerical errors and modify documents.
Perform other duties as assigned.

Desired Qualifications

Experience generating and distributing approximately 150 or more invoices within a week.
Experience with Deltek Vision.
Experience in the construction and/or engineering industries.

CPH is a multi-disciplined Engineering and Architectural design firm that ranks in the nation’s Top 500 Design Firms by ENR Magazine.

CPH has an opening for the following position: Billing Specialist

The Billing Specialist play an instrumental role in ensuring the financial health of CPH, by effectively and timely preparing invoices for our clients. They contribute to the company's cash flow by adhering to billable sections of contract agreements and generating and distributing invoices accurately and in a timely manner.

Invoicing: Generate and distribute invoices to customers in a timely and accurate manner. Ensure that invoices are complete and compliant with contracts, company policies and relevant regulations.
Responsibilities will also include the following:
- Support the implementation of invoicing procedures, establishing protocols, setting up billing procedures, and developing invoicing workflows.
- Oversee invoice processing, validation, and distribution.
- Design invoice data categories and manage ERP system data.
- Analyzed delays in approvals process to identify and resolve any issues with approval workflow.
- Manage clients requests and inquires.Uploading and storing invoice records and electronically organizing contracts and supporting materials.
- Monitor and follow up on outstanding invoices to ensure timely processing.
- Prepare and analyze billing reports.
- Verifying tax information.
- Assisting with past due or denied invoices.
Customer Relations: Collaborate with CPH leadership and PM teams to resolve customer inquiries and disputes, fostering positive relationships with clients.
Process Improvement: Identify opportunities to streamline and improve the invoicing process, suggesting and implementing changes to enhance efficiency and reduce errors.
Perform other duties as assigned.

Proficiency in MS Office, and ability to analyze large sets of data.
Excellent professional verbal and written communication skills and strong negotiation skills.
Exceptional attention to detail, proactive follow-up, excellent organizational skills, and discretion with confidential information.
Strong interpersonal, time-management, and problem-solving skills
Strong sense of urgency, with outstanding prioritization skills and professionalism
Focuses on objectives and deliverables, execution of tasks, and fast implementation.
Review documents for clerical errors and modify documents.

Education and Experience:

Associate’s or Bachelor’s degree in Accounting or related field.
5-7 years of related experience with invoicing, and familiarity with relevant legal and regulatory requirements. Experience with generating and distributing approximately 150+ invoices within a week is a plus.
Knowledge of GAAP and basic accounting principles.
Experience with Deltek Vision is a plus.
Experience in the following industries in a plus: Construction and / or Engineering.

About the Company

Trilon Group

Infrastructure consulting for transportation and water

Trilon Group provides infrastructure consulting in transportation, water, and municipal systems in the Mid-Atlantic region. It works by partnering with local governments, municipalities, and private clients to deliver planning, design support, and project management through fee-based engagements, expanding capabilities through alliances with firms like Rinker Design Associates and Wilson Engineers. The company differentiates itself with a platform-style growth approach backed by private equity and a People First culture focused on talent development. Its goal is to expand service offerings and market presence in the Mid-Atlantic by building scalable partnerships and using capital to support growth.

Company size: 51-200
Company stage: Growth Equity (Non-Venture Capital)
Total funding: $200M
Headquarters: Denver, CO
Founded: 2021

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