Post-Award Grants Administrator - College of Dental Medicine

Job Description Summary

The Post-Award Grants Administrator for The College of Dental Medicine reports to the Senior Director of Finance and Administration with a dotted line to the Associate Dean for Research playing a critical leadership role in the financial and research operations of the college. This role is responsible for overseeing all administrative, business and grants management functions for the College of Dental Medicine. This role directs and manages fiscal and administrative operations and activities related to grants and contracts management, provides guidance to principal investigators regarding contract requirements, provisions of contractual report and financial and agency requirements. They are responsible for reviewing and approving contract proposals for fund allocation and compatibility with agency and/or institution objectives and reviewing current and pending legislative changes to stay current on federal research and compliance requirements. They also work in tandem with other Grant Administrator(s) I/Coordinator(s) who review grants and provide guidance to Principal Investigators. They also support Human Resources functions related to grant-funded positions and collaborates with leadership to ensure efficient research and operational workflows across departments.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC000058 CDM Dean Finance & Administration

Pay Rate Type

Salary

Pay Grade

University-GEN09

Pay Range

52,100.00 - 70,300.00 - 88,600.000

Scheduled Weekly Hours

40

Work Shift

Job Description

35%:
Provides oversight of the pre and post award sponsored research resources of the college. Signs off on Cayuse routing for Principal Investigators. Certifies effort reporting and distributes to PIs quarterly. Manages costing allocations for employees and faculty, specifically related to allocations paid by grants. Assists with re-budgeting requests for awards; responsible for tracking and facilitating communication between PI and funding agencies regarding changes in effort, contractual arrangements, carryover requests, no-cost extensions, etc. and assist in continuations. Communicates effectively with PIs regarding the fiscal aspects of their projects. Submits timely salary cost allocations (PCAs), retroactive salary adjustments (PAAs) for all personnel on assigned grants. Responsible for pulling reports and reviewing all grant balances monthly with Grants Administrator I. In conjunction with the Grants Administrator I, serves as the liaison with Investigators, grantees and sub-awardees in the assembly of documents needed for submission. Determines budget design and budget justifications and ensures they are in alignment with funding agency and MUSC’s policies and processes. Works with the Grants Administrator I and oversees the final submission of grants, including routing IPFs on Cayuse and following up for all routing approvals. Performing final review of completed awards, making appropriate adjustments or disallowances, and processing close-outs; and ensuring compliance with all regulatory and legal requirements. Including routing IPFs in Cayuse and following up for all routing approvals. Monitoring, assessing, and ensuring awardee complies with all terms and conditions of award. Facilitates timely submission of progress reports. Assists PIs and ORSP in the establishment, renewal, and closing of

awards.

15%:
Ensures compliance with budgetary guidelines set by granting agencies and provides guidance to faculty on fiscal regulations and the appropriateness of budget requests. Coordinates the development and submission of grant and contract proposals to federal, state, and corporate entities. Advises faculty on potential grants management challenges, recommends solutions, and follows through to ensure successful resolution. Demonstrates a strong working knowledge of applicable federal and state regulations.
 

15%:

Supervises Grants Administrator to include hiring, performance evaluation, promotion, termination, and retention activities. Tracks and properly documents performance issues and coordinates orientation and training. Monitors the need for additional staffing and training related to the operation of CDM Research and Grant Development. Conducts meetings on a regular basis to discuss issues and ideas for improvement as well as expectations; provides an agenda, distributes meeting minutes afterwards, and follows up on any items in a timely manner. Actively supports staff development, encourages ideas and acknowledges staff opinions through communication and engagement initiatives.
 

10%:

Reviews and approval of the procurement activities of assigned grants ensuring the accurate documentation of all research-related expenditures in WorkDay. Provide procurement guidance as needed for grants-related purchases.
 

10%:

Provides executive level leadership with quarterly and annual reports detailing current funding and projected financials for CDM grants and contracts. In partnership with the CDM Business Manager, prepares monthly budget-to-actual reports for research-related unrestricted projects and units, providing variance analysis and explanations. Ensures timely distribution of quarterly Principal Investigator (PI) reports for restricted funding. Maintains and updates research funding projections throughout the fiscal year and leads in-year forecasting for both restricted and research-related unrestricted funds, in alignment with Budget Office requirements. Conducting post-award reviews and analyses to identify management, financial, and administrative issues.

10%:

Communicate effectively with department chairs, division leaders, principal investigators, faculty, staff, institutional representatives and others to optimize college administration. Completes other duties as assigned.

5%:

Provides requested grant numbers for new position requests, dates, and FDM for new positions and backfill positions as requested. Collaborates with Human Resources Director pertaining to department HR needs and issues. Partners on workflow pertaining to volunteers brought on by faculty in Research. Coordinates training of new faculty and staff members regarding MUSC and state policies and procedures.

Additional Job Description

Minimum Requirements: A bachelor's degree and three years business, personnel, grant-in-aid or public administration experience. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Frequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift, carry, lower, push or pull objects 15 lbs or more, unassisted. (Frequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Frequent) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent) Additional New Requirements: Computer literacy.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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