PSI CRO

Global CRO delivering on-time patient enrollment

Office Manager

Administrative SupportConfirmed live in the last 24 hours

Full-timeBudapest, HungaryNo salary listedIn-person

About the Job

Requirements

A college or university degree, or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities.
Two years of administrative experience as an Office Manager.
Full working proficiency in English and Hungarian.
Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
Strong communication and organizational skills.
Problem-solving skills and the ability to multitask, take initiative, and act proactively.
Discretion, trustworthiness, and the ability to manage confidential information.

Responsibilities

Ensure smooth day-to-day office operations.
Oversee facility maintenance and coordinate repairs and renovations.
Plan and optimize available space and manage space allocations.
Manage office suppliers and vendors, including contract negotiations and management.
Coordinate purchases of office supplies, manage office equipment in collaboration with IT Infrastructure services, and organize meetings and events.
Develop and manage the facility budget.
Maintain accurate records related to facility maintenance, repairs, and expenses.
Ensure compliance with health and safety regulations.
Oversee security measures to protect the facility, employees, and assets, including access control and surveillance systems.
Support business trips, including hotel and flight bookings, and prepare supporting business-trip documentation and reports for Accounting.
Provide administrative support to the Country Manager and prepare and maintain requested administrative reports.
Plan and place car orders and manage car handovers and takeovers.
Plan and place business cell phone orders and manage phone handovers and takeovers.
Keep relevant local standard operating procedures and policies up to date.

Desired Qualifications

Experience in an international company.
Experience with facility management.

Job Description

As an Office Manager you will play a pivotal role in ensuring the operations run smoothly by coordinating office supplies, managing vendor relationships, and overseeing administrative activities. Additionally, you will support the Country Manager and ensure effective communication, administration, and adherence to security, health, and safety policies within the workplace.

Day-to-Day Office Activities: Ensures smooth running of the day-to-day office activities
Facility Maintenance: Oversee the maintenance of the facility; Coordinate repairs and renovations
Space Planning: Plan and optimize the use of available space; Manage space allocations
Supplier/Vendor Management: Manage office suppliers and vendors; Handle contract negotiations and management;
Office Administration: Coordinate the purchase of office supplies; Manage office equipment in collaboration with IT Infrastructure services; Organize meetings and events.
Budget Management: Develop and manage the facility budget.
Record Keeping: Maintain accurate records related to facility maintenance, repairs, and expenses.
Health and Safety Compliance: Ensure compliance with health and safety regulations.
Security Management: Oversee security measures to protect the facility, employees, and assets; Manage access control and surveillance systems.
Business Trip Support: Provide support for business trips, including hotel and flight bookings; Prepare supportive business trip documentation and reporting for Accounting.
Administrative Support: Provide administrative support to the Country Manager; Prepare and maintain various administrative reports as required by the Country Manager.
Car Fleet Management: Planning and placing car orders; Handover and takeover of cars
Business Cell Phone Management: Planning and placing cell phone orders; Handover and takeover of cell phones
SOP Updates: Keeping concerning local SOPs and policies up-to-date

Qualifications

College or university degree or an equivalent combination of education, training and experience that presents the required knowledge, skills, and abilities
2 years of administrative experience as an Office Manager
Full working proficiency in English and Hungarian
Proficiency in MS Office (Word, Excel & PowerPoint)
Experience in an international company is a plus
Experience with facility management is a plus
Strong communication and organizational skills
Problem-solving skills, ability to multi-task, take initiative and act proactively
Discreet, trustworthy, and able to manage confidential information

Additional Information

If you feel it is time to make your skills and knowledge visible within a growing company with true focus on its people, then PSI is the right choice for you.

About the Company

PSI CRO

Global CRO delivering on-time patient enrollment

PSI CRO is a global contract research organization that handles clinical trials for multiple therapeutic areas, with a focus on enrolling patients on schedule and delivering studies on time. Its services span feasibility assessments, trial planning, site selection, patient recruitment, and multi-continent trial execution across 50+ countries, backed by medical doctor resources dedicated to accurate timeline predictions. Unlike many CROs, PSI emphasizes predictable enrollment and on-time project delivery, aiming for high client satisfaction and repeat business through a pragmatic, no-nonsense approach. The company’s goal is to be regarded as the best CRO in the world by both clients and employees, achieved through reliable timelines, strong execution, and low staff turnover.

Company size: 1,001-5,000
Company stage: Not listed
Total funding: Not listed
Headquarters: Switzerland
Founded: 1995

Recently Posted Jobs

Explore more opportunities at PSI CRO

See more jobs