Procurement Specialist

SUMMARY

The Procurement Specialist is responsible for collaborating with Procurement Managers on a multitude of Procurement projects ranging from RFXs, contract management reviews and other supply chain management initiatives.  

KEY DUTIES & RESPONSIBILITIES

Strategic Planning & Delivery

• Engages stakeholders to understand business requirements
• Develops and  recommends strategic plans for Manager review
• Implements strategic plans

Sourcing Strategy

• Assist in the development and recommendation of sourcing strategies that maximize value and mitigate risks to the company and its clients. 
• Assist with the implementation of the sourcing strategy

Opportunities Assessment & Implementation

• Identify cost improvement opportunities for assessment.
• Achieves improvements in operational efficiencies and cost savings as a result

Competitive Bids

• Support the execution of end-to-end competitive bid process for strategic plans

Supplier Relationship Management

• Develops and maintains effective relationships with suppliers

Supplier Contractual Agreements

• Develops, implements, amends and monitors supplier contractual agreements

Strategic Sourcing Best Practices & Industry Trends

• Maintains in-depth and current category knowledge as well as knowledge of strategic sourcing best practices and industry trends
• Provides category and strategic sourcing subject matter expertise

Vendor Qualification & Set-Up Process

• Reviews and approves vendor set up requests and vendor information changes
• Perform Anti-Bribery and Corruption due diligence

Purchase Order Administration

• Reviews requests and process purchase orders
• Prepare, send and file Purchase Orders on a daily basis meeting established quality standards.
• Responsible for daily maintenance of existing Purchase Orders.

Support

• Utilize standard templates for all strategic sourcing activity including but not limited to RFx templates, contract agreements, scopes of work, service level agreements, and letters of agreements
• Ensure adherence to Company Policies, Processes and Work Instructions
• Support Procurement team members as required

Other

• Other duties and special projects as assigned

KNOWLEDGE & SKILLS

• 5-10 years of relevant work experience
• Knowledge of strategic sourcing requirements and practices.  Maintains current knowledge
• Ability to manage multiple projects simultaneously
• Ability to assist in the development and execution of supplier contract agreements
• Advanced analytical and problem solving skills
• Computer proficiency in MS Office applications.  Ability to quickly learn proprietary databases
• Ability to build and manage relationships with various stakeholders
• Has working knowledge and experience in own discipline
• Continues to build knowledge of the organization, processes and customers
• Uses prescribed guidelines or policies to analyze and resolve problems
• Receives a moderate level of guidance and direction
• High degree of business ethics and accountability
• High degree of client service orientation
• Possesses a team spirit and strong collaboration
• Exceptional interpersonal skills
• Tenacity to overcome challenges to deliver on commitments
• Good English communication skills both verbal and written
• Facilities Management/ Property Management experience, an asset

Licenses and/or Professional Accreditation

• Partial or full completion of Supply Chain Management Professional Designation from Purchasing Management Association of Canada, or equivalent, an asset