Accounts Payable Clerk

Salary Range: 55000 to 65000 (Currency: CAD) (Pay period: per-year-salary)

What you will do

•    Enter and process purchase order (PO) invoices in the accounting system.

•    Enter and process non-PO invoices in accordance with company procedures.

•    Match vendor invoices to purchase orders and receiving documentation.

•    Review invoices for accuracy, approvals, pricing, quantities, taxes, and supporting documentation.

•    Identify and follow up on discrepancies between purchase orders, receipts, and vendor invoices.

•    Notify Purchasing or appropriate departments of required PO corrections.

•    Resolve receipt and invoice matching issues.

•    Process prepayments and ensure they are properly applied to vendor invoices.

•    Maintain accurate vendor records and account balances.

•    Prepare and maintain packing list documentation.

•    Assist with other Finance functions, including Accounts Receivable (AR), as required.
Vendor Accounts & Credits

•    Follow up with vendors regarding outstanding credits and ensure credits are properly received and applied.

•    Process vendor credit applications.

•    Investigate and resolve vendor account discrepancies.

•    Respond to vendor inquiries regarding invoices, account balances, and payments.

•    Maintain professional relationships with vendors and internal departments.

•    Process and enter Visa/corporate credit card transactions.
 
•    Review transactions for appropriate supporting documentation and coding.

•    Follow up on missing receipts or documentation.
Payment Processing

•    Enter payments into the accounting system.

•    Review outstanding invoices and assist with prioritizing payments based on due dates and business requirements.

•    Prepare bank payment files for processing.

•    Create and maintain bank payment records.

•    Prepare and distribute vendor remittances.

•    Print and mail cheques as required.

•    Process payments through vendor payment portals.

•    Prepare deposits and deliver them to the bank as required, ensuring deposit receipts are retained and transactions are properly recorded

•    Work closely with Purchasing, Receiving, Operations, and Finance to resolve PO, receiving, and invoice discrepancies.

•    Understand the relationship between purchase orders, receiving transactions, inventory/material purchases, and vendor invoices.

•    Assist with resolving invoice issues related to materials, components, subcontractors, and other manufacturing-related purchases.

•    Ensure AP transactions are accurately recorded in the appropriate accounts and periods.

•    Assist with month-end AP activities, including invoice cut-off and outstanding receipt/invoice review.

What you'll need to get the job done

2+ years of accounts payable or accounting experience in a manufacturing environment.

ERP experience required; Business Central or Visual.

Understanding of purchase orders, receiving, three-way matching, vendor invoices, credits, and payment processing.

Strong attention to detail and accuracy.

Excellent organizational and time-management skills.

Ability to prioritize multiple tasks and meet payment deadlines.

Strong communication and problem-solving skills.

Proficiency with Microsoft Office, particularly Excel.

Ability to work independently and as part of a Finance team.

Ability to maintain confidentiality when handling financial information.

Previous accounts payable experience required.

ERP experience required; Business Central experience.

What will make us REALLY love you

Business Central preferred.

Experience working in a manufacturing or project-based environment is an asset.

Experience using Microsoft Dynamics 365 Business Central is strongly preferred.

Experience with Infor Visual is considered an asset.

Post-secondary education in Accounting, Finance, Business Administration, or a related field is an asset.

Manufacturing industry experience is an asset.