Senior Vendor Management Coordinator

Company Description

About Publicis Groupe

Publicis Groupe is one of the largest advertising agency holding companies in the world and a global leader in marketing communications and digital transformation. Driven by data, cutting-edge technology, and creativity, our solutions enable brands to provide customers with tailored experiences on a large scale. We utilize the Power of One operating model to integrate and develop competencies that create increasing business value for current and future clients. We are present in more than 100 countries and employ over 90,000 professionals. In Poland, Publicis Groupe includes world-renowned agencies such as Saatchi & Saatchi, Leo Burnett, Zenith, Starcom, and LiquidThread, among others.

About Publicis ReSources

Publicis ReSources is the backbone of Publicis Groupe, the world's most valuable agency group. We are the only full-service end-to-end shared service organization in the industry, enabling Groupe agencies to innovate and transform for their clients.

Formed in 1998 as a small team to service a few Publicis Groupe firms, Publicis ReSources has grown to 5,000 employees in over 66 countries. We provide technology solutions and business services, including finance, accounting, legal, benefits, procurement, tax, real estate, treasury, and risk management.

Overview

As a Senior Vendor Management Coordinator, your primary responsibility is to oversee and manage the relationships between the company and its vendors. Your role is crucial in ensuring that we maintain effective and efficient partnerships with external vendors to meet the business objectives.

Time zone flexibility will be required as you will collaborate with a diverse and dynamic team spread across different time zones.

Responsibilities

• Contract Management: Work closely with the legal and procurement teams to ensure contracts are fair, compliant, and in the company's best interest.
• Performance Monitoring: Regularly assessing vendor performance against agreed-upon service level agreements (SLAs) and key performance indicators (KPIs). Addressing any performance issues and working with vendors to improve their service or deliverables.
• Risk Management: Identifying and mitigating risks associated with vendor relationships. This includes assessing potential risks related to financial stability, data security, compliance, and business continuity.
• Relationship Management: Cultivating and maintaining positive working relationships with vendors. Acting as the main point of contact for vendors and addressing any concerns or inquiries they may have.
• Cost Management: Monitoring vendor costs and expenses to ensure they align with budgetary guidelines and the overall financial goals of the organization.
• Vendor Evaluation: Periodically evaluating vendor performance and value to the company. This involves conducting vendor reviews or soliciting feedback from internal stakeholders.
• Continuous Improvement: Identifying opportunities for process improvement and efficiency within the vendor management function. Implementing best practices to enhance vendor management processes. Build key vendor relationships, including regular business reviews with internal and external stakeholders.
• Collaboration: Working closely with various departments within the company, such as procurement, finance, legal, compliance team, and operations, to ensure seamless coordination and alignment in vendor-related activities.

In a summary, autonomous execution of all Base Vendor Management program dimensions analysis with a very good exposure locally (internal stakeholders) & externally (vendors). This role will be collaborative along with local & Global teams.

Qualifications

• Bachelor's degree in a relevant field such as business administration, supply chain management, finance, or a related discipline.
• 5-8 years prior experience in vendor management, procurement, or a related field
• Experience in handling contracts in IT, Professional Services, Travel or Production (Media) is considered an advantage.
• Strong understanding of vendor management best practices, processes, and strategies. This includes experience in vendor selection, contract negotiation, performance evaluation, and risk management.
• Familiarity with relevant industry standards and regulations is advantageous.
• Excellent verbal and written communication skills are essential for effective coordination with vendors and internal stakeholders. The ability to convey complex information clearly and diplomatically is crucial.
• Strong negotiation skills for contract negotiations and managing vendor relationships.
• Strong organizational skills and ability to analyze data, vendor performance metrics, and financial information.
• Ability to identify problems and implement effective solutions.
• A team player that value fostering positive relationships.
• Ability to adapt to changing circumstances and evolving vendor relationships.
• Proficiency in procurement software and tools, as well as Microsoft Office Suite.
• Completely literate in the English language, speaking of Spanish will be required for this role as it means interacting with Spanish vendors

Additional Information

• Employment contract
• Private medical care
• Cofinancing of the MultiSport card
• Cofinancing of leisure time
• Opportunity for professional development
• International cooperation
• Culture of dialogue and openness to initiative
• Friendly working atmosphere
• Work-life balance
• No dress code