Senior Payroll Tax Analyst

Payroll Tax Specialist
The Payroll Tax Specialist is responsible for supporting payroll operations to ensure tax rates are accurate and up to date in the human resources information system (HRIS) and payroll tax filings are completed in timely manner. This role also provides audit support within the payroll operations team.

Key Responsibilities and Duties

• Reviews HRIS payroll tax set up for each legal entity and jurisdiction and identifies issues and partners with tax filing services and human resource information technology (HRIT) to update and correct.
• Collaborates with co-workers to increase productivity by eliminating duplication and coordinating information requirements and drives process improvement initiatives to reduce manual efforts.
• Reviews the monthly-quarterly tax filing package for accuracy and timeliness and ensures alignment and reconciliation with general ledger records.
• Manages and reconciles payroll taxes at the employer and employee level, ensures timely remittances to the tax authorities and accurate reporting of withholding taxes and reconciles quarter-to-date (QTD) and year-to-date (YTD) tax amounts withheld, reported and deposited on quarterly and annual basis for assigned entities.
• Manages state unemployment insurance rate updates and sends to payroll processing provider and ensures updated in the HRIS.
• Completes and submits applications for new tax jurisdictions and closing jurisdictions.
• Researches and resolves payroll tax notices for multi-state tax entities and effectively resolves and escalates issues.
• Prepares materials needed for tax provisions at year-end and for tax audit.
• Partners with payroll accounting to research any open general ledger items.
• Performs audits on the payroll system to ensure data integrity and is responsible for the resolution of discrepancies that might adversely impact the company's tax returns.

Educational Requirements

• University (Degree) Preferred

Work Experience

• No Experience Required

Physical Requirements

• Physical Requirements: Sedentary Work

Career Level
5IC

Preferred Qualifications:

• 2 years payroll tax compliance experience
• Previous experience with MasterTax and Workday experience

Related SkillsAnalytical Skills, Business Acumen, Business Process Improvement, Collaboration, Continuous Improvement Mindset, Data Analysis, Detail-Oriented, Financial Risk Management, Labor Laws, Payroll Tax, Project Management, Vendor / Partner Management

Anticipated Posting End Date:

2026-11-20Base Pay Range: $35.53/hr - $53.85/hr

Actual base salary may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.  In addition to base salary, the competitive compensation package may include, depending on the role, participation in an incentive program linked to performance (for example, annual discretionary incentive programs, non-annual sales incentive plans, or other non-annual incentive plans). 

_____________________________________________________________________________________________________

Company Overview

Every worker deserves a secure retirement. For more than 100 years, TIAA has delivered it for millions of people. Founded to help educators retire with dignity, today weʼre a market-leading retirement company fueled by world-class asset management. But weʼre not just another legacy financial services firm. Weʼre fighting harder than ever before for our clients and the many Americans who need us.

Our Culture of Impact

At TIAA, we're on a mission to build on our 100+ year legacy of delivering for our clients while evolving to meet tomorrow's challenges. We equip our associates with future-focused skills and AI tools that enable us to advance our mission. Together, we are fighting to ensure a more secure financial future for all and for generations to come. We are guided by our values: Champion Our People, Be Client Obsessed, Lead with Integrity, Own It, and Win As One. They influence every decision we make and how we work together to serve our clients every day. We thrive in a collaborative in-office environment where teams work across organizational boundaries with shared purpose, accelerating innovation and delivering meaningful results. Our workplace brings together TIAA and Nuveen's entrepreneurial spirit, where we work hard and work together to create lasting impact. Here, every associate can grow through meaningful learning experiences and development pathways—because when our people succeed, our impact on clients' lives grows stronger.

Benefits and Total Rewards

The organization is committed to making financial well-being possible for its clients, and is equally committed to the well-being of our associates. That’s why we offer a comprehensive Total Rewards package designed to make a positive difference in the lives of our associates and their loved ones. Our benefits include a superior retirement program and highly competitive health, wellness and work life offerings that can help you achieve and maintain your best possible physical, emotional and financial well-being. To learn more about your benefits, please review our Benefits Summary.

Equal Opportunity

We are an Equal Opportunity Employer. TIAA does not discriminate against any candidate or employee on the basis of age, race, color, national origin, sex, religion, veteran status, disability, sexual orientation, gender identity, or any other legally protected status.

Our full EEO & Non-Discrimination statement is on our careers home page, and you can read more about your rights and view government notices here.

Accessibility Support

TIAA offers support for those who need assistance with our online application process to provide an equal employment opportunity to all job seekers, including individuals with disabilities. 

If you are a U.S. applicant and desire a reasonable accommodation to complete a job application please use one of the below options to contact our accessibility support team: 

Phone: (800) 842-2755

Email: [email protected]

Drug and Smoking Policy

TIAA maintains a drug-free and smoke/free workplace.

Privacy Notices

For Applicants of TIAA, Nuveen and Affiliates residing in US (other than California), click here.

For Applicants of TIAA, Nuveen and Affiliates residing in California, please click here.

For Applicants of TIAA Global Capabilities, click here.

For Applicants of Nuveen residing in Europe and APAC, please click here.