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Assist World

Global virtual assistant staffing

Bookkeeper & Administrative Coordinator

Full-TimePosted on 8/17/2026
$1.1k - $1.3k/mo+ $50 Birthday Bonus + $200 Testimonial Bonus
Junior
Remote in South Africa+1 moreMore locations: Kenya
Remote
AccountingAccounts Payable/Receivable

About the job

Requirements
  • Two years of experience in accounts payable, preferably in a high-volume environment.
  • Knowledge of Microsoft Office applications, including Outlook, Excel, Teams, and Word.
  • Ability to work effectively in a remote environment and use cloud-based systems.
  • Intermediate to advanced Excel knowledge, preferably including pivot tables and VLOOKUPs.
  • Strong written and oral communication and interpersonal skills.
  • Reliability, organizational skills, and a solution-oriented approach.
  • Ability to work independently and as part of a team.
  • Strong attention to detail and commitment to accuracy.
  • Ability to prioritize tasks and willingness to take on new challenges.
Responsibilities
  • Review, verify, and code high-volume vendor invoices using Hubdoc.
  • Reconcile vendor statements regularly to identify missing invoices.
  • Apply payments using Xero accounting software.
  • Handle accounts-payable inquiries by phone and email.
  • Approve invoices according to the internal approval matrix.
  • Support monthly and year-end financial closings.
  • Post entries to the general ledger accurately.
  • Maintain and monitor internal controls.
  • Prepare and maintain accounts-payable aging reports and ensure timely processing of invoices and payments.
  • Perform other duties as assigned.
Desired Qualifications
  • Intermediate to advanced Excel knowledge, preferably including pivot tables and VLOOKUPs.
  • High-volume accounts-payable experience is preferred.

About the company

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Assist World

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Assist World connects businesses with remote professionals for executive assistance, operations, bookkeeping, marketing, sales support and other recurring functions. Its job network draws talent from countries including the Philippines, South Africa and Latin America for distributed client teams. The company recruits and matches candidates to role-specific needs rather than employing every worker in one internal department. Assist World is a remote staffing partner, with service value built around international sourcing, candidate evaluation and ongoing alignment between clients and assistants.

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