Facility Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

About the Client

Our client is one of the leading Industrial and consumer business in the world with HQ in the Germany.

About the role

You will be responsible for the following.

• Manage preventive maintenance (PM), repairs for equipment and coordinate construction (small project) etc.

• FM inspections for office, meeting room, storage, cafeteria, common space etc.

• Manage vendors under JLL

• Help desk support (for own primary operations)

• Participating in meetings with clients

• Interaction with landlord with technical issue

• undefined

Duties & Responsibilities

• Manage vendors to punctually complete daily operations in Osaka/Minoo site.

• Review and implement requests from clients and collaborate with other JLL team members and clients depending on the requests.

• Comprehends and control budgets for Osaka/Minoo site for operations.

• Regularly review operations and those SOP (Standard Operating Procedure) and revise or prepare for new procedure.

• undefined

Qualifications & Experience

Task skills

• Basic knowledge of engineering (electrical and mechanical) and experience management of equipment maintenance and small construction.

• Experience of vendor management for subcontracting operations

• Basic written and verbal communication skill in English.

• Basic knowledge and skill for Microsoft applications (Excel, PowerPoint, Outlook, TEAMS and OneDrive)

Personal skills

• Proactive and positive individual in everything

• Good communication and interpersonal skills

• Ability to meet tight schedules and deliver good quality of work

• Able to overcome challenges with persistence and resilience.

• Strong multitasking abilities to manage multiple priorities effectively

[Place of Work]

Location: Within Osaka

[Working Hours and Days Off]

Working hours are based on the client’s timetable

Generally based on working from the office

Days off: Two days off per week (Saturday and Sunday), public holidays, and the year-end and New Year period

【Salary】

Overtime pay: Available. A fixed overtime allowance is included in the basic annual salary (equivalent to 30 hours per month) *For non-managerial positions

Bonuses: Available (performance-related bonuses)

Probationary period: Yes

【Number of Vacancies】 1

【Selection Process】

1. Application screening

2. Interviews (several rounds planned)

3. Final interview

以下の業務を担当していただきます。

• 設備の予防保全（PM）、修理の管理、および小規模工事等の調整
• オフィス、会議室、倉庫、カフェテリア、共用スペース等のFM点検
• JLL配下のベンダー管理
• ヘルプデスクサポート（自身の主要業務について）
• クライアントとの会議への参加
• 技術的問題に関する貸主とのやり取り

職務と責任

• 大阪/箕面拠点における日常業務を、ベンダーが期限内に完遂するよう管理する
• クライアントからの要請を検討・実施し、要請内容に応じて他のJLLチームメンバーやクライアントと協力する
• 大阪/箕面拠点の運営に関する予算を理解し、管理する
• 定期的に業務とSOP（標準作業手順書）を見直し、修正または新規手順を作成する

必要な資格と経験

業務スキル

• エンジニアリング（電気・機械）の基礎知識、および設備保全・小規模工事の管理経験
• 外注業務のベンダー管理経験
• 英語での基本的な文書作成・口頭コミュニケーションスキル
• Microsoftアプリケーション（Excel、PowerPoint、Outlook、TEAMS、OneDrive）の基礎知識とスキル

個人的スキル

• あらゆることに積極的かつ前向きな姿勢
• 良好なコミュニケーション能力と対人スキル
• タイトなスケジュールに対応し、高品質な成果物を提供できる能力
• 粘り強さと回復力で課題を乗り越えられる
• 複数の優先事項を効果的に管理する高いマルチタスク能力

[勤務地] 勤務地：大阪市内

[勤務時間・休日]

勤務時間：クライアント先に定める

基本的にはオフィス勤務

休日：週2日（土曜日・日曜日）、祝日、年末年始

【給与】

残業手当：あり。基本年俸には定額残業手当が含まれています（月30時間相当） *管理職以外の職種の場合

賞与：あり（業績連動型）

試用期間：あり

【募集人数】 1名

Location:

On-site –Osaka, Japan

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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