Assistant Director, Business Operations - Engineering & Physical Sciences Deans Office

JOB TITLE:  

Assistant Director, Business Operations

JOB PURPOSE:   

Assists the Director of Business Operations in overseeing and performing the business, financial, and personnel functions of the College of Engineering and Physical Sciences. Manage the financial operations of the College of Engineering and Physical Sciences (CEPS). Provide financial planning, forecasting, reporting, and contract negotiations. Develop policy and procedures and manage special projects. Serve as senior level resource and lead for all aspects related to Unrestricted Operating, Tier 1,  state and federal funds, Designated funds and project/grants. Supervise personnel, financial and office activities and services.  Manage and supervise Business Office staff and part-time student workers.  Maintain a strong college perspective on mission, goals, and primary programs. Work in collaboration with the Director, Business Operations concerning operational, financial and personnel activities of CEPS.

ESSENTIAL DUTIES AND RESPONSIBILITIES:  

• Manage and direct the fiscal operations of the College of Engineering and Physical Sciences (CEPS).  Analyze, forecast, and prepare annual budgets, comprised of all funding sources.  Develop funding strategies that ensure funds are budgeted and expended in compliance with university, state, and federal regulations, as well as donor agreements, while meeting the commitments of CEPS.  Supervise the preparation of complex financial reports for CEPS budget, providing interpretation and financial recommendations.  Serve as primary liaison to UW Accounting, Sponsored Programs, Research Office, University Foundation and the Budget Office.  Collaborate with the Director, Business Operations to maintain, modify and develop the CEPS's computerized accounting system, ensuring stability and the functionality to accommodate routine and complex reporting.  Coordinate college financial data for consistency across all departments.      Oversee all college grant accounting, including training, supervising, and managing college Business Managers, and assisting PI’s, department staff, and Sponsored Programs with problem resolution.  Design, implement and manage the electronic records/archives for CEPS. Brief appropriate administration on budget and fiscal matters.
• Manage and direct supervision of the operations of the CEPS Business Office accounting staff, assuring exceptional customer service. Manage hiring and training of staff including organizing, prioritizing, and scheduling work assignments to meet deadlines.      Conduct evaluations and discipline staff and temporary/student employees.  Provide oversight of staff personnel actions, including advising administration on personnel issues, assuring compliance with University and Federal employment regulations and labor laws. Develop and provide training and mentoring to Business Office staff.  Provide mediation and problem resolution for staff concerns and complaints.  Advise the Dean and Director, Business Operations in disciplinary procedures.      Actively participate in strategic planning, particularly as it involves assessment of staff assignments and workflow distribution.  Serve as primary liaison to UW Human Resources.
• Assist the Director in administering human resource activities for CEPS administrators, faculty, staff, and student employees.  Duties include initiating, reviewing and assisting others in using HCM system for recruiting/hiring, pay, and employment changes. 
• Manage special projects for the college as determined in consultation with the Dean and Director, Business Operations.
• Act on behalf of the Director, Business Operations when needed. Represent CEPS on external committees and in campus-wide meetings.

COMPETENCIES:  

• Analysis and problem solving
• Attention to detail
• Collaboration
• Individual Leadership
• Integrity
• Stress Tolerance

MINIMUM QUALIFICATIONS:  

Education: Bachelor’s degree in Business Administration, Accounting or related field or equivalent combination of education and experience

Experience: A minimum of 4 years of direct work-related experience

DESIRED QUALIFICATIONS:   

• Excellent verbal, written, and interpersonal skills
• Experience with UW Policies and Procedures
• Experience with Payroll and Human Resources
• Experience with Sponsored Programs and grant accounting
• Strong attention to detail

REQUIRED APPLICATION MATERIALS: 

Complete the online application.  The department additionally requests candidates upload the following document(s) for a complete application: 

1. Cover letter 
2. Resume or C.V. 
3. Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position). 

WORK LOCATION: 

 WORK AUTHORIZATION REQUIREMENTS: 

HIRING STATEMENT/EEO:   

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at 307-766-2377 or email [email protected].  

ABOUT LARAMIE: 

The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties. We invite you to learn  more about Laramie by visiting the About Laramie website. 

Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range and the metropolitan Denver area. Laramie’s beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/ 

Posted Salary Range: 73,800-77,600