Three years of clerical or office experience is required; education, training, or an associate degree may substitute for up to two years of experience.
Completion of the Administrative Office of the Illinois Courts’ Court Specialist certification program within six months of employment is required.
Knowledge and skill in using personal computers and word-processing, spreadsheet, or database applications.
Ability to verify that electronic recording and transcription equipment is operational and perform routine simple maintenance when applicable.
Working knowledge of office procedures, composition, records management, and office communications.
Ability to organize work effectively and meet required deadlines and schedules.
Ability to communicate effectively verbally and in writing.
Ability to review documents for proper form, content, and compliance with policies.
Ability to accurately transcribe from electronic recordings and stenographic notes when applicable.
Ability to interact with employees and the public in a pleasant, courteous, and helpful manner.
Ability to respond flexibly and productively to change.
Ability to retrieve files and sit for extended periods.
Ability to use telephones and process written documents in a normal office environment.
Successful completion of a pre-employment criminal background check and all required screening criteria.
Medical or recreational marijuana use is prohibited because this is a drug-free workplace.
Responsibilities
Operate Administrative Office of the Illinois Courts-approved electronic recording and transcription equipment.
Perform clerical duties for the judiciary or administrative supervisor as necessary.
Keep a monthly report of all transcripts on order and file the original report as directed by the Chief Judge.
Prepare all transcripts in a timely manner.
Monitor court proceedings with approved audio and/or video electronic recording systems and maintain a log of all cases and event times.
Operate a personal computer, including word-processing, spreadsheet, and database applications.
Follow courtroom etiquette requirements, including confidentiality, impartiality toward parties, and appropriate demeanor and dress.
Perform other duties as assigned.
COURT REPORTING SERVICES STATE OF ILLINOIS CIRCUIT COURT OF COOK COUNTY
JOB TITLE: COURT SPECIALIST UNION: IBEW LOCAL 134 SALARY: $58,208.96
PURPOSE Operates AOIC-approved electronic recording and transcription equipment and performs clerical duties for the judiciary or administrative supervisor as necessary.
As the entry level of Court Reporting Services titles, this level is distinguished from the higher level positions that have either a Certified Shorthand Reporter (CSR) license and/or Part-A certification.
Work is performed under the direction of the chief judge, a presiding judge or an administrative supervisor and is reviewed through personal conferences, general observation of work in progress and upon completion.
ESSENTIAL FUNCTIONS • Responsible to the Chief Judge, administrator and the supervisor. • Must comply with all applicable statutes, administrative orders, court rules and all regulations promulgated by the Chief Judges and any amendments thereof. • Keeps a monthly report of all transcripts on order and files the original report as directed by the Chief Judge. • Prepares all transcripts in a timely manner. • Monitors court proceedings with AOIC approved audio and/or video electronic recording systems, keeps a log of all cases and event times. • Operates personal computer (i.e. word processing, spread sheet or database applications). • Follows proper courtroom etiquette, including, but not limited to, confidentiality, impartiality to parties, and appropriate demeanor and dress as specified by the regulations and local rules. • Performs other duties as assigned.
EXPERIENCE, EDUCATION AND TRAINING REQUIREMENTS Three (3) years of clerical or office experience required. Education, training or an associate’s degree may be substituted for up to two (2) years of experience.
Completion of the Administrative Office of the Illinois Courts’ Court Specialist certification program within six (6) months of employment is required.
SELECTION FACTORS Knowledge and Skills 1. Knowledge and skill in the use of personal computer and applications (i.e. word processing, spread sheet or database). 2. Ability to verify working order of electronic recording and transcription equipment and perform routine, simple maintenance, if applicable. 3. Working knowledge of office procedures, composition, records management and office communications. 4. Ability to organize work effectively and meet required deadlines and schedules. 5. Ability to communicate effectively, verbally and in writing. 6. Ability to review documents for proper form, content and agreement with policies. 7. Ability to accurately transcribe from electronic recordings and stenographic notes, when applicable. 8. Associates with employees and the public in a pleasant, courteous and helpful manner. 9. Ability to be flexible and productively respond to change.
Physical Requirements 1. Ability to retrieve files. 2. Ability to sit for extended time periods. 3. Normal office working environment requiring telephone usage and ability to process written documents.
This position requires a pre-employment criminal background check. Applicants are advised that as a Drug Free Workplace, use of medical or recreational marijuana is prohibited and will disqualify a candidate from employment.
All offers of employment are contingent upon successful completion of all required screening criteria.
Information concerning the benefits for this position can be found at SERS of Illinois
Please apply by filling out the application at our Career Page.
EQUAL OPPORTUNITY EMPLOYER It is the policy of the Official Court Reporters to provide equal opportunity in employment to all employees and applicants for employment. No person is to be discriminated against in employment because of race, religion, color, sex, age, national origin, disability, or sexual orientation.