Business Operations Specialist

Company description

Publicis Groupe is the world’s largest agency holding group, leading in Digital, Creative, and Media transformation. With nearly 100 years of experience and 100+ markets worldwide, we’re proud to be ranked the #1 Agency Group globally by Forbes.

Here in Budapest, Publicis Groupe Hungary is the country’s largest integrated creative and media agency—home to 400+ experts, 250+ awards.

With our Power of One model, we offer expertise in Creative, Media, Digital and Production. Our modular setup integrates these disciplines, giving clients seamless access to the right blend of services to support their business and customers’ journey. 

Behind every bold idea and award-winning campaign, there’s a foundation that keeps it all running smoothly. That’s where our support functions come in. From Talent to Finance and Operations, these teams build the structures that help creativity thrive and make sure our people and clients get the very best.

Whether it’s enabling growth, keeping us financially sharp, or ensuring processes run like clockwork, our support teams are essential to our success.

If you’re passionate about creating impact through organization, people, or numbers—and want to shape how great work gets made—you’ll find your place here.

Overview

BUSINESS OPERATIONS SPECIALIST

We're looking for a Business Operations Specialist to build and own the operational backbone of our growing Platform Solutions Hub.

This is a unique opportunity to join a rapidly scaling international business at the intersection of adtech, creative technology, data and operations. You'll take ownership of the commercial and operational workflows behind a portfolio of proprietary products, helping ensure projects move smoothly from contract signature through delivery and invoicing.

The role combines hands-on execution with process design. You'll not only run critical operational processes but also define how they should work in the future, building standards, playbooks and scalable ways of working across multiple markets.

If you enjoy creating structure, driving operational excellence, and working with stakeholders across Finance, Legal, HR, Product and Business teams, this role offers significant ownership and visibility from day one.

In this role, you will:

• Own the end-to-end operational workflow for Platform Solutions projects, from contracting to invoicing and project closure

• Manage project documentation including agreements, statements of work, cost estimates, purchase orders, invoicing and completion documents

• Ensure projects start with the required approvals, signed agreements and valid purchase orders

• Coordinate monthly closing activities with Finance and maintain audit-ready documentation

• Administer contractor operations, including agreements, assignment orders, onboarding, offboarding, time tracking and invoicing

• Monitor contractor spend, resource allocation and project costs across multiple product lines

• Design, document and implement operational standards across several markets

• Create playbooks, templates and onboarding materials that support consistent execution

• Lead onboarding of new markets and ensure successful adoption of processes and standards

• Translate operational challenges and market needs into requirements for platform development

• Maintain visibility across active projects, documentation status, invoicing and operational performance

• Coordinate recurring operational reviews and stakeholder reporting

We're looking for someone who brings:

• 3+ years of experience in Contract Administration, Business Operations, Commercial Operations, Finance Operations, PMO or a similar function

• Hands-on experience with contracts, purchase orders, invoicing and operational administration

• Experience managing external contractors, suppliers or vendor-related processes

• Proven track record of improving, standardising or implementing operational processes

• Experience working across multiple markets, legal entities or matrix organisations

• Strong understanding of basic commercial and financial concepts such as revenue, costs, accruals and month-end closing

• Excellent attention to detail and strong organisational skills

• Ability to work independently, prioritise effectively and drive issues to resolution

• Strong stakeholder management and communication skills

• Fluent English

Nice to have:

• Experience in an agency, adtech, media or multinational environment

• Knowledge of intercompany processes, cost allocations or transfer pricing principles

• Experience introducing new tools, processes or governance frameworks across multiple teams or markets

• Experience with project tracking platforms such as Monday.com, Asana or similar tools

• Working proficiency in Hungarian and/or Russian

Additional information

Why should you join Publicis Groupe?

• Diverse & Inclusive Environment - Viva La Difference is in our DNA.

We don’t just accept differences—we celebrate them. With 30+ nationalities under one roof, our team is proof that diversity fuels creativity and innovation. Our DE&I initiatives make sure every voice has space and every idea is valued. 

• Thriving Community – Built on camaraderie.

We nurture a culture of involvement—colleagues who show up for each other, collaborate, and share wins. From Thirsty Thursdays to DE&I days and team-building events, we create space for real connections (and the occasional celebration dance). 

• People-First - Well-Being Always.

We believe you can only bring your best when you feel your best. From initiatives like Working with Cancer and Screening Time Off, to coaching, mental and physical health support and women's health program, we provide the tools and flexibility to help you create a work–life balance that truly works for you. 

• Grow With Us. - Your career, your runway.

Your journey is yours—we’re just here to fuel it. With tools like Marcel, our AI-powered platform, together with global learning programs, local classes and workshops, we’ll help you thrive and build a future-proof, AI-ready skillset. 

• Flexible Work Arrangements – Your work, your rhythm.

Some days you’re office-ready, other days you’re better from home—we get it. Our flexible hours and hybrid options let you set the rhythm. And yes, your furry friends are always welcome in the office - paws on the floor, ideas on the table. 

• Global Mobility with Work Your World – The world is your office. 

Why stay put when you can take your job global? With Work Your World, you can spend a few weeks working from a selected Publicis Groupe office worldwide. Want to swap apartments with a colleague in Paris or Madrid? Go for it. It’s not just travel—it’s adventure with a laptop. 

We’ve built this far—now let’s build forward, together.

Publicis Groupe Hungary is an equal opportunity employer. We believe different perspectives spark stronger ideas. That’s why we welcome applicants of all races, colors, religions, sexes, sexual orientations, gender identities or expressions, ages, national origins and disabilities. Everyone deserves an equal chance to thrive here, and we’re committed to making our hiring process - and our workplace - accessible, inclusive, respectful, and supportive for all.