Business Administration Specialist 2

Position Highlights

The Associate Director of Budget and Registration is a split-position supporting both the Army STEM Education Consortium (ASEC) and the K-12 Research Center. RIT serves as the lead organization for ASEC, a national consortium of academic and nonprofit partners that delivers STEM enrichment experiences, competitions, internships, fellowships, and professional development programs designed to develop the nation's future STEM workforce.

In support of ASEC, the Associate Director provides comprehensive fiscal and administrative oversight of subawards, internships, and fellowship programs, ensuring compliance with federal regulations, sponsor requirements, and university policies. Responsibilities include managing complex subaward invoicing and expenditure monitoring processes, supporting subcontractor relationships, mitigating financial and compliance risks, and overseeing approximately $4.9 million in educational stipend funding in coordination with Department of Defense laboratories and internal stakeholders. The role also monitors multi-source funding structures, conducts financial analysis, and supports the long-term financial sustainability of a nationwide portfolio of STEM education programs.

In support of the K-12 Research Center, the Associate Director leads the development and implementation of centralized evaluation, planning, and reporting processes. Working closely with center leadership and staff, the position designs evaluation frameworks and reporting tools, assesses program impact, develops annual reports and visual analytics, and contributes evaluation expertise to proposal development, strategic planning, and future funding opportunities.

Open to remote, hybrid, or onsite work arrangement.

To be considered for remote work, employees working remotely must reside in one of the following approved states or jurisdictions: Alabama, California, Connecticut, Delaware, District of Columbia, Florida, Georgia, Maine, Maryland, Massachusetts, Michigan, New Hampshire, New Jersey, North Carolina, Pennsylvania, Rhode Island, South Carolina, Texas, Vermont, or Virginia.

Preferred qualifications include demonstrated experience in financial administration, strategic planning, and data-driven reporting within educational, research, nonprofit, or federally funded environments. Strong analytical, project management, and stakeholder engagement skills, with the ability to communicate complex financial and programmatic outcomes through reports, data visualizations, and funding proposals.

Essential Duties & Responsibilities

• Performs tasks related to accounting, budgeting, forecasting, and internal reporting to maintain financial resources
• Executes business-related functions tied to human resources, payroll, purchasing, and inventory management
• Collaborates with internal teams to identify, prioritize, and execute departmental goals and strategies in alignment with the university’s broader objectives
• Conducts market analysis to support strategic decision-making and improve operational efficiency
• Ensures all activities comply with applicable university policies and regulations
• Identifies opportunities for process enhancements and implements solutions to optimize business operations
• Other duties as assigned

Knowledge, Skills, & Abilities

• Knowledge of financial and administrative processes
• Skill in performing market analysis and financial forecasting
• Skill in written and verbal communication and collaboration
• Ability to manage multiple financial resources
• Ability to use university systems related to human resources, payroll, and purchasing
• Ability to meet goals that align with the university’s objectives

Minimum Education & Experience

• Bachelor's degree in related field
• 4 years of relevant experience
• Equivalent combination of experience & education may be considered

Job Level Overview

Specialized Contributor Level 2 - A fully functional role requiring established knowledge of the profession or field of work. Responsible for completing substantive assignments and projects. Problems are varied and non-routine, and resolution requires exercising judgment, analysis, advisement, creativity, and understanding broader sets of issues. May provide assistance to entry level staff.

FLSA Category

Exempt

Work Location

On Campus

Compensation

$54,500-$75,000 annually

Application Materials

When you are ready to complete an application for this position please be prepared to submit the below requested information.  This will be required to ensure your application is processed in a timely manner.

Cover Letter, Curriculum Vitae or Resume

Candidates must be eligible to work in the United States.

Additional Details

In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law.

If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to [email protected]. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.