Creative Resource Coordinator

Job Description & Person Specification

LOCATION: 75 Varick Street, 3rd Floor, NY, NY 10013EMPLOYMENT STATUS: Full TimeDEPARTMENT: People & CultureREPORTS TO: SVP, People & Culture

COMPENSATION: $25 - $28/hour or commensurate with experience

POSITION SUMMARY

Splashlight’s Creative Resource Coordinator is an integral part of our People & Culture team. This dynamic role will operate at the intersection of HR, Creative, Production, and Finance to drive the following key deliverables:

• Help deploy the right Creative resources into the right assignments so that great work can be accomplished,  while also leveraging these resources efficiently to increase our organization’s profitability and provide a satisfying, manageable, balanced, and happy work life for our teams.  

• A passion for making data-driven decisions to manage resource allocation with an emphasis on productivity through sound financial planning and analysis e.g. profit analysis, utilization reporting, efficiency reporting, and forecasting & budgeting that drive exceptional business performance. 

• Foster an environment where creativity can flourish and employees and freelancers can thrive by implementing people initiatives that continuously improve their work experience. 

The specific duties and responsibilities of each are explained below.

RESOURCE COORDINATION

• Working closely with leadership in Creative, Merchandizing, Production and Accounts, help identify and manage resourcing needs for all potential and assigned productions.
• Coordinate, track, schedule, and optimize the utilization of Splashligh’s Creative Resources. This includes Photographers, Stylists, Art Directors, and other Creative professionals. 
• Monitor day-to-day project activities and resources, identifying potential instances of under/over utilization and actively work with department leads to address and solve those issues.
• Be accountable for results by anticipating and addressing potential challenges in getting on-time, on-budget deliverables and adjusting the team’s priorities and processes accordingly. 
• Play an active role in sourcing, networking, and increasing Splashlight talent pipeline for full and freelance talent for current and future projects, especially eCommerce photography & video.
• Effectively uses collaboration to the benefit of business, and creative teams, ensuring efficiency, profitability, and balance. 

FINANCIAL REPORTING

• Lead the weekly resourcing meeting, ensuring all client-facing and internal projects have been allocated appropriately e.g. teams are in line with capacity and client needs.
• Working with Finance and Production ensures profitability and productivity metrics and KPIs drive resource allocation decision-making. 
• Run and analyze monthly utilization and billability reports.
• Analyze any staffing trends and apply findings and metrics to future needs.

EDUCATION, EXPERIENCE, KNOWLEDGE, SKILLS, & PERSONAL ATTRIBUTES

• 1-2 years of experience in Creative Agency, Advertising/Marketing, or Retail organization is preferred.
• Experience in Project Management tools (for example, Jira, Trello, Atellio) preferred.
• An understanding of creative workflows is also preferred.
• Experience managing and onboarding freelancers, vendors, agencies, and contractors.
• E2E understanding of how to create, manage and optimize timelines and budgets.
• Working knowledge of Google Apps Suite.
• Highly organized.
• Exceptional communicator.
• Detail-oriented.
• Tech-savvy with the ability to learn new concepts quickly.
• Strong problem-solving skills with a positive and even-tempered attitude.
• Experience working on projects with high-volume deliverables.

PERKS & CULTURE

Splashlight offers a competitive salary and benefits package including:

• Medical, Dental, Vision, Parental Leave, Life, Long and Short term Disability 
• 401K with matching
• Commuter and Flex Spending 
• Generous vacation policy & 10 paid holidays
• Pet friendly environment
• 60,000 square feet of upbeat, stylish studio space

Our culture is founded in partnership, collaboration, and respect internally & externally. 

We work as a team, win as a team and help one another. 

Our team’s mantra - When you are strong, we are strong. Because you are Splashlight.

Supplemental Application: https://forms.gle/SdxqnVY5EjSMBZMC6

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

Splashlight is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: Splashlight is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Splashlight are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, sexual orientation, gender identity and/or expression, past or present military service, or any other status protected by the laws or regulations in the locations where we operate. Splashlight will not tolerate discrimination or harassment based on any of these characteristics.

ABOUT US

Founded in 2002, Splashlight (www.splashlight.com) is an innovative and industry-leading visual content partner providing strategy, creative direction, and production of photography and digital video services to the largest players in the fashion and retail industry. Splashlight has helped to perfect the e-commerce, catalog, and marketing content of many of the most successful brands in America. Current innovations include new enhancements that help clients improve the quality and performance of their visual content by using advanced measurement analytics. Splashlight has built a reputation for the finest fashion photography & video. Join us at the helm of eCommerce’s high velocity & max volume world. Splashlight is headquartered in New York City.