Project/Contract Assistant

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 34,000 people, in over 30 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Role description:

Arcadis is searching for a full-time Contract/Project Assistant to join our Resilience Water team in southern California (preferred Los Angeles, CA). 

In this role, you will perform administrative and contract- and project-related tasks for Project Managers and office staff. Administrative tasks may include coordinating deliveries and providing an onsite presence when required for office functions. Project-related tasks may include working with Project Managers to technically edit, format, and compile deliverables, develop summaries, and respond to and follow up on as-needed requests. You will also review contracts and organize/standardize project/SharePoint repositories to support project teams. 

Role accountabilities: 

As a Contract/Project Assistant, you will play a key role in keeping our projects organized, accurate, and on track. You will support Project Managers with contract and financial administration, including assisting in the review of monthly invoices to ensure they conform with client- and contract-specific requirements, and preparing documents associated with client billing for both public and private client contracts. Beyond billing support, you will help maintain the quality and consistency of project work, keep the team running smoothly, and take on other duties as assigned. Key accountabilities include:

• Preparing progress reports and spreadsheets with a high level of quality control
• Performing quality reviews of project deliverables, including reports and technical memoranda, for formatting, grammar, and consistency, and compiling them for electronic (i.e., PDF) or physical (i.e., printed) submittal
• Coordinating periodic team presentation materials and in-office meetings
• Organizing project folders and SharePoint sites

Key Skills/Attributes:

• Proficiency with Microsoft Office applications- particularly SharePoint, Word, Excel, and PowerPoint
• Strong sense of accountability
• Ability to work under time constraints to accomplish goals and objectives, handle multiple tasks for several project managers simultaneously
• Excellent analytical skills with strong attention to detail

Qualifications & Experience:

Required Qualifications:

• Bachelor’s degree
• Administrative, project, and/or financial experience

Preferred Qualifications: 

• Advanced proficiency with Microsoft Office applications
• 3 years of administrative and/or financial experience in a fast-paced setting
• Experience/knowledge with Oracle (or another online database)

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity employer. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.

Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP,  401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement.  We offer nine paid holidays and 15 days PTO that accrue per year. The salary range for this position is $50,976 - $76,464. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location.