Executive Administrative Assistant

Job Title: Executive Administrative Assistant

Job Code: 44395

Job Location: Salt Lake City, UT

Job Schedule: 9/80 (employee's work 9 out of every 14 days - totaling 80 hours worked - and have every other Friday off)

Job Description:

L3Harris is seeking an experienced Executive Administrative Assistant to provide comprehensive executive‑level support to senior leaders across Operations, HR, Legal, Finance, and Strategy. This role requires a proactive, highly organized professional who can anticipate needs, manage shifting priorities, and execute tasks with precision in a fast-paced environment. The ideal candidate will serve as a trusted partner to leadership, demonstrating sound judgment, exceptional communication skills, and a commitment to maintaining the highest levels of confidentiality and professionalism.

Essential Functions:

• Provide high-level executive administrative support to leaders across Operations, HR, Legal, Finance, and Strategy, anticipating needs and proactively prioritizing work.
• Manage complex calendars, scheduling, conflict resolution, and overall time optimization.
• Coordinate domestic and international travel arrangements, including itineraries, logistics, and required documentation.
• Plan and execute onsite and offsite meetings, events, and conferences, managing all logistics end-to-end.
• Serve as the primary point of contact for the executive office, handling communications, calls, and correspondence with professionalism and tact.
• Prepare, edit, and distribute executive-level communications, presentations, and company-wide announcements.
• Handle confidential and sensitive information with a high degree of discretion and judgment.
• Maintain administrative operations including expense reporting, mail administration, filing systems, and general office workflows.
• Build and sustain strong working relationships with internal and external stakeholders at all organizational levels.
• Support project coordination and priority management, navigating multiple tasks, shifting deadlines, and unexpected needs with flexibility and composure.
• Demonstrate strong organizational, communication, and interpersonal skills with a focus on accuracy and attention to detail.
• Work both independently and collaboratively, demonstrating customer focus, adaptability, and willingness to take on evolving responsibilities.
• Perform other related duties as assigned to support leaders and organizational priorities.

Required Qualifications (one of the following):

• Requires a High School Diploma or equivalent and a minimum of 10 years of prior relevant experience.
• 2 years post-Secondary/associate’s degree with a minimum of 6 years of prior related experience.

Preferred Additional Skills:

• Proficiency in Microsoft Office Suite (Outlook, Word, SharePoint, Teams)
• Experience with calendar management systems and corporate travel booking platforms
• Ability to quickly learn new tools, technologies, and processes
• Proven success managing complex event planning and logistics
• Strong sense of urgency with the ability to prioritize and multitask in response to changing business needs
• High degree of initiative with a proactive approach to anticipating and addressing needs
• Comfortable operating in a fast-paced, dynamic environment with shifting priorities
• Experience supporting multiple executives simultaneously

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