Capital Portfolio Lead - Central Retail

Job Description

We are seeking an experienced Capital Portfolio Lead to support the effective planning, governance, reporting and financial management of Viva Energy’s Retail Capital Portfolio.

This is a key portfolio leadership role responsible for supporting a centralised capital portfolio management framework and ensuring retail capital investments are aligned with strategic priorities, funding requirements and governance standards.

Acting as the operational lead within the Capital Portfolio Management team, you will oversee portfolio governance processes, maintain the central capital project register and provide clear visibility of project performance, funding utilisation, investment risks and benefits realisation.

Working closely with project sponsors, project managers, Retail leaders and Finance teams, you will help capital projects progress through governance and approval processes in a structured, consistent and controlled way. The role sits within Group Capital Strategy & Transformation but remains dedicated to Viva Energy’s Retail capital portfolio.

Responsibilities & Requirements

• Support the development of the Retail Capital Portfolio strategy, annual investment plan and five-year capital plan.
• Coordinate capital planning, portfolio review and reforecasting cycles, ensuring proposals are assessed and prioritised consistently.
• Facilitate portfolio prioritisation and investment decisions aligned with strategic objectives, funding constraints and delivery capacity.
• Maintain visibility of capital demand, funding requirements, the investment pipeline and portfolio performance.
• Coordinate stage-gate reviews and investment approval processes, including tracking submissions, approvals and governance outcomes.
• Review business case submissions for completeness, quality and alignment with portfolio standards before governance review.
• Maintain governance registers, approval records and audit-ready documentation.
• Manage the central CAPEX Project Register as the single source of truth across approved, pipeline, deferred and completed investments.
• Prepare monthly portfolio reports, executive dashboards and insights covering project status, spend against budget, milestones and key risks.
• Monitor portfolio performance against approved scope, schedule, budget and strategic objectives, escalating emerging risks, issues and dependencies.
• Maintain portfolio management templates, reporting formats, risk registers, governance documentation and project artefacts.
• Support portfolio tracking, project deferral analysis, reprioritisation and periodic reforecasting reviews.
• Maintain benefits realisation tracking and capture key learnings from completed projects.
• Partner with Property & Network, Retail Finance, Network Strategy & Planning, Design, Commercial & Construction, Operational Readiness and other Retail teams.
• Guide project sponsors and project managers through stage gates, investment approvals, reporting requirements and benefits tracking.
• Support the continuous improvement of portfolio systems, tools, reporting standards and governance processes.
• Promote transparency, data accuracy and clear accountability across the Retail Capital Portfolio

Qualifications

• Demonstrated experience in capital portfolio management, portfolio reporting, governance, data analysis or project coordination.
• Strong attention to detail, with a high level of data-management capability.
• Experience maintaining portfolio systems, project registers, dashboards and reporting tools.
• Strong organisational and coordination skills, with the ability to manage multiple priorities and stakeholders.
• Experience supporting capital-planning, governance, stage-gate or investment-approval processes.
• The ability to consolidate complex project information and provide clear, reliable insights to support leadership decisions.
• Strong stakeholder-management skills and the ability to work effectively with project sponsors, project managers, Finance teams and business leaders.
• A disciplined and structured approach to governance, document control, reporting and portfolio administration.
• Experience in retail, construction or capital-project environments will be highly regarded.
• Exposure to financial systems such as JDE, or a similar platform, will be advantageous.
• A relevant qualification in business, project management or a related discipline is desirable.

Additional Information

We welcome applicants from diverse backgrounds, including Aboriginal and Torres Strait Islander people, and encourage and support diversity across our traditional and non-traditional roles.

You must hold full Australian working rights to be considered for this role. Unfortunately, Viva Energy is unable to offer visa sponsorship for this position. Applicants must have unrestricted rights to work in Australia.

Please note: This role is being sourced through Viva Energy Australia; therefore, we will not be accepting applications through external recruitment agencies.

Applications close 10 December 2026