Administrative Assistant 1

Title:

Administrative Assistant I

Job Type:

Regular

Company:

Roswell Park Comprehensive Cancer Center

Department:

Surgical Oncology

Time Type:

Full time

Weekly Hours:

37.5

FTE:

0.9375

Shift:

First Shift (United States of America)

Summary:

About the Role:
Join a mission-driven organization dedicated to advancing cancer research, patient care, and scientific discovery. As an Administrative Assistant, you will provide critical support to professional and leadership staff while helping coordinate important programs, projects, and daily operations.

This role is ideal for someone who thrives in a collaborative environment, enjoys balancing multiple priorities, and takes pride in keeping processes organized and running smoothly. Your work will directly contribute to the success of teams focused on making a meaningful difference in the lives of patients and the broader community.

The starting annual salary for this position is $55,817 and this can include a full comprehensive benefits package.

What You'll Do:
Provide administrative support to department leaders and professional staff
Coordinate meetings, schedules, correspondence, and department activities
Prepare, review, and organize documents, reports, and other business materials
Assist with onboarding activities and support new team members as they join the organization
Help coordinate conferences, educational programs, and special events
Support the preparation and management of contracts, agreements, and other administrative documentation
Maintain organized records and ensure information is accurate and readily accessible
Collaborate with internal partners to support departmental goals and initiatives

What You'll Bring:
We're looking for someone who is organized, detail-oriented, and enjoys supporting a team in a fast-paced environment. Successful candidates may bring:
Strong administrative, organizational, and time management skills
Excellent written and verbal communication abilities
The ability to manage multiple priorities while maintaining attention to detail
Experience supporting professional or leadership teams
Proficiency with common office software and technology tools
A proactive, customer-service mindset and a willingness to learn

Preferred qualifications include:
Experience working in a research, academic, healthcare, or scientific environment
Experience preparing legal documents, contracts, or related business documentation
Experience coordinating fellowship programs, conferences, training events, or onboarding activities

NAPRC Preferred Skills/Requirements:
Microsoft Word and Excel
General knowledge of oncology terms (Breast and GI a plus)
Navigating the EHR (specifically locating CT, MRI, and lab results, as well as clinic summary notes)
Database Management
REDCap experience a plus
MDC Attendance

Why You'll Love Working Here:
At Roswell Park Comprehensive Cancer Center, every role contributes to a larger purpose: eliminating cancer's grip on humanity. When you join our team, you'll become part of an organization recognized for its commitment to innovation, collaboration, and excellence in patient care, research, and education.

You'll enjoy:
The opportunity to support work that advances life-changing cancer research and treatment
A collaborative culture where employees are valued, respected, and empowered to contribute
Professional growth and development opportunities
Competitive compensation and comprehensive benefits
A diverse and inclusive workplace committed to supporting employees at every stage of their careers
The satisfaction of knowing your work helps support a mission that impacts patients, families, and communities locally and around the world
If you are a highly organized professional who enjoys supporting meaningful work and building strong relationships, we encourage you to apply and become part of our team.

Qualifications:

Required Education and Experience

1. Associate’s degree and the equivalent of three (3) years of full-time secretarial or related experience; or
2. High School Diploma or High School Equivalency Diploma and the equivalent of four (4) years of full-time secretarial or related experience.

NOTE:
Required degrees must have been granted by an accredited school, college or university or one recognized by Roswell Park Comprehensive Cancer Center as following acceptable educational practices.

Equal Employment Opportunity Statement

Roswell Park Cancer Institute Corporation (RPCIC) is committed to equal employment opportunity. We do not discriminate against employees, applicants, or job seekers on the basis of any characteristic protected by applicable federal, state, or local law. Employment decisions are based on qualifications, performance, and business needs. We are committed to maintaining a fair, respectful workplace where employees are valued for their contributions and supported in advancing our mission.

Reasonable Accommodation Request

RPCIC is committed to providing reasonable accommodations to qualified individuals with disabilities. If you need a reasonable accommodation for any part of the application process, employment process, or to perform your job, please contact [email protected] and provide information about your request and preferred contact method.

Our Core Values

RPCIC is committed to fostering an environment where patients, families, employees, volunteers, and members of our community are treated with dignity, courtesy, and respect. We believe our mission is strengthened when individuals contribute their experiences, perspectives, and ideas and work together toward a common purpose. Our actions are guided by our core values of Innovation, Integrity, Teamwork, Commitment, Compassion, and Respect.

Historical Compensation Information Statement

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at [email protected].