Escrow Post-Closer Specialist

Prophet Title is seeking a detail-oriented and organized Escrow Post-Closer to join our growing title and escrow team in Plano, TX.

This position focuses on the final stages of the escrow process after a real estate transaction has closed, ensuring all post-closing documentation, title policies, recordings, and transaction files are accurately completed and finalized.

This is an excellent opportunity for an entry-level or early-career professional with 1–2 years of relevant post-closing, title, or escrow experience who is looking to grow within the title industry.

The ideal candidate will have experience with title policy typing and preparation, strong organizational skills, and the ability to manage multiple completed transaction files in a fast-paced environment.

Key Responsibilities

- Post-Closing File Management: Review completed real estate transactions to ensure all required documentation is accurate, complete, and properly organized for final processing.

- Title Policy Typing & Preparation: Prepare, type, review, and process final title insurance policies, including applicable endorsements, ensuring accuracy and compliance with company and underwriter requirements.

- Recording & Document Processing: Coordinate the recording of deeds, deeds of trust, and other required documents with the appropriate county offices. Track recording confirmations and address rejected or outstanding documents.

- Document Review: Verify that all closing documents have been properly executed, notarized, and included in the completed transaction file.

- File Reconciliation: Assist with reviewing final escrow statements, disbursement records, and outstanding balances to ensure completed files are accurate and ready for final archiving.

- Outstanding Items & Follow-Up: Identify and resolve missing documents, outstanding title requirements, recording discrepancies, or other post-closing issues.

- Communication: Work closely with Escrow Officers, Escrow Assistants, title underwriters, lenders, and other parties to obtain outstanding documents and finalize completed transactions.

- Record Keeping & Compliance: Maintain accurate and organized post-closing records in accordance with company policies, title underwriter guidelines, and applicable regulations.

- Customer Service: Provide professional and timely communication to internal teams and external partners regarding post-closing matters.

Qualifications

Required

- 1–2+ years of experience in escrow post-closing, title insurance, or a related role involving post-closing responsibilities.

- Experience with title policy typing, preparation, and processing.

- Basic understanding of residential real estate closing documents and post-closing procedures.

- Strong attention to detail, accuracy, and organizational skills.

- Excellent written and verbal communication skills.

- Ability to manage multiple transaction files and meet deadlines.

- Proficiency in Microsoft Office Suite and general computer applications.

- Ability to work independently and collaborate with a team.

Preferred

- Experience with escrow and title software such as SoftPro, RamQuest, or similar platforms.

- Familiarity with Simplifile or other electronic recording systems.

- Knowledge of Texas title insurance policies, endorsements, and recording requirements.

- Experience working in a title company or escrow office.

- Familiarity with residential investment properties and wholesale real estate transactions.

- Experience processing a high volume of completed escrow files.

Work Environment

- In-office position: Must be local to the Plano, TX area. 

- Collaborative, high-performance team environment.

- Fast-paced title and escrow operations supporting residential real estate transactions.

- Opportunities for professional development and career advancement.

Benefits

- Competitive salary on experience.

- Opportunities for career growth within the company.

- Supportive and collaborative work environment.