Office Assistant

Overview

Class: Full-time AND Permanent

Legal Entity: StoneX Financial (HK) Limited

Company Overview:

Connecting clients to markets – and talent to opportunity.  With 5,400+ employees and over 80,000 institutional, commercial, and payments clients, we operate from more than 80 offices spread across six continents. As a Fortune 100, Nasdaq-listed provider, we connect clients to the global markets – focusing on innovation, human connection, and providing world-class products and services to all types of investors.  Whether you want to forge a career connecting our retail clients to potential trading opportunities, or ingrain yourself in the world of institutional investing, StoneX Group is made up of four business segments that offer endless potential for progression and growth. 

Business Segment Overview:

Corporate: Engage in a deep variety of business-critical activities that keep our company running efficiently. From strategic marketing and financial management to human resources and operational oversight, you’ll have the opportunity to optimize processes and implement game-changing policies. 

Responsibilities

Position Purpose:

Our busy, client-focused office needs a reliable, well-organized Office Manager to handle day-to-day operations with a focus on efficiency and time management. In this role you will be expected to provide administrative assistance for the business and be willing to go above and beyond on a daily basis.

Primary duties will include:  

• Overseeing the general administrative functions and any events or activities in the office
• Maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, key-record keeping and coordination among departments
• Scheduling meetings, appointments and meeting room bookings within the office
• Schedule & Calendar Management including the coordination & organizing of events, meetings, appointments, schedules, and venues.
• Meet and greet visitors, offer refreshments and notify appropriate staff of their arrival
• Answering / transferring incoming calls, helping with enquiries
• Take care of incoming and outgoing courier packages and other deliveries
• Organize office operations and procedures
• Working together with outsourced providers for the general outlook of the office
• Manage incoming and outgoing communications, including phone calls, emails, courier services, and mail sorting.
• Other day-to-day office and business administrative needs (for eg, expenses) as required.
• This role needs to be cover reception and is expected to be in office 5 days a week.

Qualifications

To land this role you will need:

• 2 years relevant experience preferred
• Our ideal candidate will be a proactive, well organized and goal-oriented person who can work well under pressure, problem solver and team player.
• Proficiency in Microsoft Office applications, and Microsoft Office suite
• Excellent verbal and written communication skills, including social and conflict management.
• Strong attention to detail with emphasis on accuracy and timeliness
•  Business-fluent English ability preferred 
• Bilingual in Mandarin or Cantonese preferred