Administration & Support Coordinator

ADMINISTRATION & SUPPORT COORDINATOR

We are looking for an experienced and proactive Administration & Support Coordinator to support the Cores-UKI leadership team and engineering organisation. This role will help coordinate day-to-day operations, communications, meetings, events, and cross-site activities.

This is a full-time, office-based role in Cambridge, with occasional travel to other UK and Ireland locations or events as required.

THE ROLE

• Provide administrative and operational support to the Cores-UKI leadership team and engineering organisation
• Manage complex diaries, schedule meetings, and coordinate meeting rooms
• Prepare agendas, briefing materials, presentations, and other meeting documentation
• Record and distribute meeting minutes and action items, and follow up on outstanding actions
• Arrange domestic and international travel and support the processing of travel and expense claims
• Act as a point of contact for internal stakeholders, external visitors, suppliers, and partner organisations
• Coordinate external visits, including agendas, visitor access, meeting rooms, catering, and IT or AV requirements
• Plan and support in-person and virtual events, including town halls, leadership meetings, and team activities
• Assist with the preparation and coordination of PowerPoint presentations for leadership meetings and events
• Prepare simple expenditure summaries and assist with expense reconciliation
• Support the team’s professional networking and social media activities, including coordinating content, promoting team initiatives, and maintaining relevant internal and external channels
• Collaborate with local Cambridge administrators and administrative colleagues supporting Cores organisations across other AMD locations

REQUIREMENTS

ESSENTIAL

• At least five years of administrative, executive support, office support, or equivalent relevant experience
• Strong organisational and time-management skills, with the ability to manage competing priorities
• Excellent written and verbal communication skills
• Experience arranging business travel and processing expenses
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Teams
• Experience preparing professional correspondence, presentations, and meeting documentation
• Ability to handle confidential company and employee information with discretion
• A proactive, reliable, and self-motivated approach
• Confidence working both independently and collaboratively in a fast-paced environment
• Strong interpersonal skills and confidence communicating with senior stakeholders, colleagues, and visitors

DESIRABLE

• Experience coordinating events, external visits, and onsite logistics
• Familiarity with SAP, Concur, or similar purchasing and expense-management systems
• Experience maintaining SharePoint, Confluence, websites, or internal communications channels
• Experience collaborating across multiple locations or geographies

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