Project Administrator

Location:

Krakow, Lesser Poland, Poland

Job ID:

R0150004

Date Posted:

2026-11-05

Company Name:

HITACHI ENERGY SERVICES SP. Z O.O.

Profession (Job Category):

Project/Program Management

Job Schedule: 

Full time

Remote:

No

Job Description:

The Opportunity

We are looking for a Program Administrator to support software research and development programs by coordinating delivery activities, maintaining program operations, and helping cross-functional teams execute effectively across the software development lifecycle.

This role provides administrative and operational support for planning, documentation, governance, reporting, release coordination, and stakeholder communication in a fast-paced environment. The Program Administrator helps maintain structure, visibility, and follow-through across engineering, product, quality, and business teams.

The primary focus for this role will require strong financial acumen and a high level of attention to detail.

How You'll Make an Impact

• Support project and release planning activities, primarily focusing on financial and resource planning for projects, establishing budget baselines, and maintaining forecasts.
• Coordinate and run monthly project EAC reviews and track actions to completion, working with R&D leaders and project managers to ensure alignment.
• Perform weekly analysis of project timesheet reporting against forecasts and provide reports to project managers and R&D leaders for follow-up as needed.
• Prepare agendas, meeting materials, minutes, and follow-up communications for governance reviews, team meetings, and cross-functional checkpoints.
• Compile status updates from PMO and R&D leaders for monthly project reviews.
• Capture and maintain tracking of project lessons learned to ensure action plans are generated and followed through to completion.
• Track and maintain project KPIs, ensuring data integrity for KPI dashboards.
• Support software governance processes by organizing documentation, approvals, standards tracking, and audit-ready records.
• Identify opportunities to improve administrative processes, reporting, meeting effectiveness, and program coordination workflows.
• Host RMT meetings as backup to the project manager when needed, ensuring project plans, risks, and actions are captured and reviewed for updates.

Your Background

• Bachelor’s degree in Business Administration, Project Management, or a related field.
• Minimum of 6 years of experience in project administration or a similar role, preferably in a software development environment.
• Strong financial acumen with the ability to understand and explain financial forecasting, trends, and opportunities for improvement.
• Strong understanding of Software Development Life Cycle (SDLC) methodologies and software release process requirements.
• General understanding of project management methodologies, tools, and techniques.
• Proficiency in project management and collaboration tools used in software development environments, such as JIRA, Azure DevOps, Confluence, and Excel.

More about us

We pride ourselves on offering a holistic range of competitive benefits to support your financial, physical and mental wellbeing and personal development. We want you to truly thrive with us, in work and out. 

We can provide more information during the recruitment process.

Our benefits offering for this role generally includes:

• Private medical care and life insurance​
• Access to fitness and wellness programs​
• Access to benefits platform with discounts and perks​
• Employee Capital Plans (PPK)​
• Equipment for working from home or allowances for setting up a workplace at home​
• Spectacles and contact lenses allowance​
• Company events and team‑building activities​
• Psychological support program​
• Free parking available

You will receive more specific information during the recruitment process.

Accessibility and reasonable accommodation

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.

This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.

Use of Al and automated tools in recruitment

As part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachi's Global Data Privacy Notice.

Background Screening and Security Checks

As part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws.

For certain roles—particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions—additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position.

The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.