Finance and Admin Officer

Overview

Jhpiego is an international, non-profit health organization and an affiliate of Johns Hopkins University, dedicated to improving the health of women and families in developing countries. For over 50 years, it has focused on providing high-quality, low-cost health care solutions, training health workers, and strengthening health systems.

The Finance and Administration Officer will support the financial management and operational implementation of the America First Global Health Security (AFGHS) Project in Jordan. AFGHS-Jhpiego is a US State Department GHSD funded project that will be implemented in coordination with the Ministry of Health and other key stakeholders working in the global health security space.  The position will be responsible for managing project expenditures, advances, payments, financial documentation, travel support, consultant payments, and compliance with donor, Jhpiego, and Government of Jordan requirements.

The position will support timely and compliant financial management of both routine program implementation and emergency response activities.

Location: Amman, Jordan

Responsibilities

• Process and monitor project payments and non-petty cash disbursements in compliance with Jhpiego, JHU, donor, and Government of Jordan financial policies and procedures.
• Ensure all expenditures are reasonable, allocable, allowable, and adequately documented prior to payment processing.
• Verify that goods, services, training activities, and deliverables have been received and approved before payment.
• Reconcile staff advances, travel advances, and program activity advances on a timely basis and monitor outstanding balances.
• Support financial transactions for trainings, workshops, surveillance activities, simulation exercises, assessments, and emergency preparedness activities.
• Coordinate payment processing for consultants, vendors, and technical service providers engaged under the project.
• Support preparation and remittance of applicable taxes and statutory deductions in accordance with Jordanian laws and regulations.
• Maintain documentation supporting tax compliance, exemptions, and regulatory requirements.
• Assist with responding to financial inquiries from relevant government authorities.
• Prepare complete and accurate financial documentation for entry into QuickBooks or other approved accounting systems.
• Ensure expenditures are coded correctly according to approved budgets and chart of accounts.
• Assist with monthly account reconciliations and financial close processes.
• Support preparation of monthly, quarterly, and annual financial reports.
• Monitor expenditures against approved budgets and flag actual or potential variances.
• Maintain complete, organized, and audit-ready financial records in both electronic and hard-copy formats.
• Ensure all financial documents are properly reviewed, approved, and filed.
• Ensure payment vouchers are numbered and cross-referenced to accounting records.
• Maintain secure custody of original financial documentation and project financial files.
• Manage petty cash in accordance with Jhpiego financial policies and internal control requirements.
• Support internal and external audits, donor reviews, and financial assessments.
• Ensure compliance with donor regulations, Jhpiego policies, and Government of Jordan requirements.
• Assist in implementing corrective actions resulting from audit findings.
• Maintain strong internal controls and contribute to fraud prevention and risk mitigation efforts.
• Support financial monitoring of subcontracts, consultants, and service agreements as assigned.

Required Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• CPA, ACCA, CMA, JCPA, or progression toward a professional accounting qualification preferred.
• Minimum 5 years of progressively responsible finance and accounting experience.
• Experience supporting donor-funded projects, international development programs, or public health programs preferred.
• Prior experience with US government regulations and cost principles
• Experience managing advances, reconciliations, audits, and financial reporting.
• Experience supporting government, NGO, or international development projects in Jordan is preferred.
• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Strong bookkeeping, ledger management, bank reconciliation, and financial controls experience.
• Proficiency in QuickBooks and Microsoft Excel.
• Knowledge of Jordanian financial, tax, and labor regulations.
• Understanding of donor compliance requirements and documentation standards.
• Ability to travel up to 25% within Jordan to support project implementation, financial monitoring, trainings, assessments, and emergency response activities.

Preferred Qualifications

• Strong attention to detail and accuracy.
• Excellent organizational and analytical skills.
• Ability to manage multiple priorities and work under tight deadlines.
• Strong communication and interpersonal skills.
• High degree of integrity and confidentiality.
• Ability to support financial operations during emergency response activities.

Deadline for applications is Tuesday, 24th November. Applications may close earlier as we are reviewing applications on a rolling basis.

Applicants must submit a single document for upload to include : cover letter and resume.

For further information about Jhpiego, visit our website at www.jhpiego.org

Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.

Jhpiego is an Affirmative Action/Equal Opportunity Employer

Jhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled and veterans.