Project Coordinator
$55k - $75k/yr+ 401(k) match
Mid
Bachelor's
Las Vegas, NV, USA
In Person
Project & Program ManagementProject Management
About the job
Requirements
- Two to three years of experience in project coordination or management within a related field.
- Ability to collaborate with Project Managers to ensure successful project delivery.
- Strong written and verbal communication skills for client-facing and internal interactions.
- Organizational skills, attention to detail, and ability to manage multiple priorities.
- Proficiency in Microsoft Office and familiarity with project management tools.
- Bachelor’s degree in a related field.
Responsibilities
- Communicate with clients as needed to identify or define project requirements, scopes, objectives, and intent to bid.
- Assist with pre-bid qualifications and bidders lists.
- Check invitations to bid for scope and search for potential projects.
- Complete initial screening, project proposal templates, and initial estimates when applicable.
- Review documents with the team and track opportunities.
- Create opportunities in Groundworks or similar systems and create SharePoint sites.
- Monitor and track project progress, notify the team of changes through bid lists, opportunity status reports, and meeting agendas, and make required Groundworks updates.
- Download plans, specifications, geotechnical reports, and addenda from plan rooms and assess them for the team.
- Monitor the Texas Estimating Inbox as required.
- Collect forms for new vendor setup.
- Open purchase orders as needed and arrange material delivery with operations feedback when requested.
- Create and maintain comprehensive project documentation.
- Create SharePoint sites and upload project files.
- Create Blue Books for projects.
- Assist the Superintendent with daily report updates as needed.
- Coordinate with KNA Safety Representatives to gather and provide required project and contractor safety documents and certifications; schedule or set up special training, certifications, or drug testing for personnel when applicable.
- Call in 811 tickets with the Project Manager’s help, keep Groundworks and the project team updated on expiration dates, renew tickets for ongoing projects as needed, and communicate updates to the team.
- Facilitate enrollment in OCIP/CCIP programs.
- Request certificates of insurance and payment and performance bonds as needed.
- Support shipping items to clients or job sites.
- Prepare vendor subcontracts as needed.
- Send executed change orders back to the client.
- Support monthly billing, set up schedules of values in Groundworks with the Project Manager’s help, review schedules of values monthly with the Project Manager, and submit progress payments and monthly billing to the client with conditional and unconditional waivers.
- Enter or update billing in Groundworks each month after progress payments are submitted to the client.
- Follow up with the client’s accounts payable department regarding payment, cash collection, and retention closeout.
- Coordinate pricing for materials and equipment rentals; maintain updated pricing lists for common materials and equipment rentals and accurate vendor contact lists with typical delivery lead times.
- Ensure the Project Manager’s needs are met as the project evolves.
- Prepare AutoCAD drawings.
- Compile documentation for Engineer review as required, including micropiles and vibro piers, takeoffs, boring profiles, and preliminary vibro design for engineering review.
- Contact general contractors and structural engineers for design loads.
- Collect helical pier design information for submission to Cyntech.
- Facilitate pricing of materials.
About the company
Keller, Inc. is a Wisconsin-based design-build general contractor that operates under 100% employee ownership through an ESOP. It handles commercial, industrial, and agricultural projects among others, offering an in-house team of architects, interior designers, and project managers to provide a single-point-of-contact. Its design-build model combines design and construction under one contract to keep projects on schedule and within budget. The firm differentiates itself through employee ownership, a long-history of expanding beyond farming builds, and growth through acquisitions like Hoffman Planning, Design & Construction, aiming to deliver reliable, client-aligned outcomes across Wisconsin.
Company Size
51-200
Company Stage
N/A
Total Funding
N/A
Headquarters
Williams, Minnesota
Founded
1960
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Simplify's Take
What believers are saying
- Thermo Fisher selected Keller in July 2026 for a Fall 2026 Fitchburg expansion.
- June 2026 brought BLC Community Bank and Accurate Machine projects, showing repeat local demand.
- Hoffman acquisition and multiple 2026 projects deepen Keller's market presence across Wisconsin.
What critics are saying
- Wisconsin construction depends on regional commercial demand; any 2026 slowdown hits backlog fast.
- Hoffman integration after February 2026 can distract leaders and dilute Keller's customer service.
- A single bad fixed-price project can erase margins and damage Keller's employee-owned reputation.
What makes Keller unique
- 100% employee-owned since 1986, now over 275 owners, reinforces execution discipline.
- Keller combines architects, interior designers, and project managers under one design-build contract.
- February 2026 Hoffman acquisition expands Wisconsin reach without disrupting current projects.
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Benefits
- Health Insurance
- Dental Insurance
- Vision Insurance
- Life Insurance
- Paid Vacation
- Paid Holidays
- 401(k) Company Match