Reconomy

Tech-enabled circular economy solutions provider

Purchase Ledger Administrator

Accounts Payable/ReceivableUpdated on Nov 13

Part-timeStratford-upon-Avon, UK£21.1k - £22.4k /yr

About the Job

Requirements

Experience working in a finance department.
Good working knowledge of Microsoft Office, including Outlook, Teams, and Excel.
Confidence working with numbers, with a high standard of accuracy and attention to detail.
Ability to learn quickly, follow processes, and escalate queries where required.
Professionalism and awareness when handling confidential information.
Five GCSEs or equivalent, including English and Maths.

Responsibilities

Scan and electronically file invoices and supporting documents.
Input purchase invoices and credit notes into the accounting system with correct coding.
Match invoices to operational systems and resolve discrepancies.
Process staff expense claims in line with policy and flag exceptions.
Prepare weekly and ad hoc payment files in line with authorisation levels.
Manage direct debit payments and provide weekly payment summaries.
Follow up on overdue approvals to avoid payment delays.
Complete regular reconciliations and proactively resolve queries.
Review supplier statements and follow up on missing documents.
Maintain supplier contact and financial data in the CRM and accounting system.
Prepare audit evidence and provide clear explanations.
Assist with tax and compliance documentation as needed.
Support data input, analysis, and process documentation.
Identify opportunities to improve processes and enhance efficiency.

We are currently recruiting for a Purchase Ledger Administrator to join our team in Stratford-upon-Avon. This is a part-time, hybrid role working 30 hours per week, offering a flexible blend of office and home-based working.

As a Purchase Ledger Administrator, you’ll be the key point of contact for all internal and external queries related to Accounts Payable. Working closely with the wider finance team, you’ll ensure the smooth and accurate processing of purchase invoices, staff expenses, and supplier payments. You’ll play a vital role in maintaining strong supplier relationships, supporting audit processes, and ensuring financial data integrity. Your attention to detail and proactive approach will help maintain efficient financial operations and uphold our commitment to timely and accurate payments.

Invoice & Expense Processing

Scanning and electronically filing invoices and supporting documents.
Inputting purchase invoices and credit notes into the accounting system with correct coding.
Matching invoices to operational systems and resolving discrepancies.
Processing staff expense claims in line with policy and flagging exceptions.

Payment Processing

Preparing weekly and ad hoc payment files in line with authorisation levels.
Managing direct debit payments and providing weekly payment summaries.
Following up on overdue approvals to avoid payment delays.

Reconciliations & Supplier Management

Completing regular reconciliations and resolving queries proactively.
Reviewing supplier statements and following up on missing documents.
Maintaining supplier contact and financial data in the CRM and accounting system.

Audit & Year-End Support

Preparing audit evidence and providing clear explanations.
Assisting with tax and compliance documentation as needed.

Team Support & Continuous Improvement

Supporting with data input, analysis, and process documentation.
Identifying opportunities to improve processes and enhance efficiency

Skills

Experience working in a finance department
Good working knowledge of MS Office (Outlook, Teams, Excel)
Confident working with numbers, high standard of accuracy and attention to detail
Quick learner able to follow processes and escalate queries where required
Strong work ethic, positive can-do attitude and pro-active problem solver
High level of professionalism and awareness of receiving confidential information

Qualifications

5 GCSEs or equivalent (including English and Maths)

About the Company

Reconomy

Tech-enabled circular economy solutions provider

Reconomy helps businesses create circular economy loops by combining tech-enabled tools with skilled people to manage resources, reduce waste, and optimize supply chains. Its approach uses digital tracking of materials and waste, paired with on-the-ground services to design and operate reuse, recycling, and remanufacturing loops. It differentiates itself through a mix of software and hands-on service, international experience, and a focus on practical, end-to-end circular solutions rather than generic waste services. The goal is to close material loops, lower costs, reduce emissions, and advance wider adoption of the circular economy.

Company size: 201-500
Company stage: Acquired
Total funding: Not listed
Headquarters: Corby, United Kingdom
Founded: 1994

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