Legal Assistant - Corporate Solutions

About Citco:

For more than 75 years, we have been at the forefront of the corporate services industry, serving dynamic companies with sharp thinking, foresight, and unmatched expertise. That tradition continues today and into the future as we carve new paths and help shape the future of our industry.

About the Team & Business Line:

For over 75 years Citco has developed an ethos of service excellence and partnership in corporate fiduciary and administration that our clients rely upon. Through our global office network we provide a full suite of corporate administrative services to set up, administer and maintain corporate entities throughout their life cycle. Working with our Corporate Solutions team, you will work with multinationals, corporates and private clients to provide critical support that helps them meet the increasing regulatory and compliance requirements that shape the industry.

• Vocational/MBO degree or equivalent
• 3–5 years of relevant paralegal or administrative experience
• Proficiency in Microsoft Office (Word, Excel, etc.)
• Knowledge of relevant local legislation
• Fluent English (written and verbal)
• Strong written and oral communication skills

Our Benefits

Your well-being is of paramount importance to us, and central to our success. We provide a range of benefits, training and education support, and flexible working arrangements to help you achieve success in your career while balancing personal needs. Ask us about specific benefits in your location.

We embrace diversity, prioritizing the hiring of people from diverse backgrounds. Our inclusive culture is a source of pride and strength, fostering innovation and mutual respect.

Citco welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection.

As a Paralegal/Administrative Professional, you'll deliver exceptional client service through accurate, timely support while building strong client relationships. You'll work in alignment with Citco's procedures and regulatory requirements to meet service agreements and financial targets.

• Gather and synthesize legal, financial, and administrative data from multiple sources, ensuring completeness, accuracy, and timely processing
• Draft compliant standard documents, including resolutions, minutes, proxies, and correspondence, while identifying when specialized expertise is required to maintain service excellence
• Systematically maintain and file all client documentation, including KYC records, across internal and external systems to ensure accessibility, accuracy, and audit-readiness
• Coordinate the apostilization of documents, file required documentation with regulatory authorities, and manage related financial processes to keep legal entities in good standing
• Complete internal forms, collect necessary approvals, and assist with invoicing processes to ensure timely and quality service delivery
• Accurately track billable time and support client invoicing processes to meet service agreements and contribute to revenue targets
• Build and maintain professional relationships with clients, financial institutions, and internal and external partners to ensure consistent, high-quality service delivery
• Continuously develop technical expertise and stay current with industry developments, sharing insights and knowledge to strengthen overall team capability
• Follow established procedures and effectively leverage internal systems and tools to maintain and uphold high service standards