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FAST Enterprises

Provides government software and implementation services

Administrative Assistant

Administrative SupportConfirmed live in the last 24 hours
Full-timeUtrecht, Netherlands

About the Job

Requirements

  • A bachelor's degree in business administration or public administration, finance or accounting, management, education, social sciences, or a related field in office management and administration; equivalent relevant work experience may be considered instead, and ongoing higher-education studies may also be considered.
  • Previous experience with Microsoft Office.
  • Strong organizational skills.
  • Excellent written and verbal communication skills.
  • Ability to multitask.
  • Willingness to travel occasionally for training purposes.
  • Fluency in both Dutch and English at C1/C2 level.

Responsibilities

  • Support all office staff and ensure they have what they need to work efficiently.
  • Organize and facilitate administrative and other project-related tasks for the FAST project manager, including scheduling meetings, taking meeting notes, and preparing minutes.
  • Provide additional support to team members as needed, including assisting with test and training materials and printing and sorting documents.
  • Oversee and maintain relationships with vendors and payments, such as office supplies and catering, and communicate with finance departments about them.
  • Support and guide new employees with relocation, including suggesting housing and helping arrange residence permits.
  • Facilitate local recruiting by working closely with the recruiting team to organize interviews, maintain candidate files, and assist with recruiting initiatives.
  • Contribute to various tasks for other company projects.
  • Maintain information including location-specific relocation information, the location-specific administrative manual, office guidelines, access-code and security-clearance expiration dates, team-building suggestions, and contacts.
  • Support the human resources team with local compliance and onboarding.
  • Communicate with the client on behalf of the team about office management, including office access, maintenance, and service requests; share and/or translate internal communications relevant to the project team.
  • Order and manage office supplies.
  • Maintain an overview of team functions, such as emergency response officers and prevention officers, and coordinate with the corresponding client-side functions.
  • Maintain the office phone list.
  • Prepare meetings, including arranging setups for special meetings.
  • Collect and deliver general mail.
  • Prepare, collect, and deliver international mail, including maintaining on-site shipping materials.
  • Plan team-building outings, coordinate with venues and vendors, prepare event programs, track RSVPs, and manage the team-building budget.
  • Coordinate and facilitate social outings and lunches as needed, including attending in advance to prepare, giving team members directions, and accommodating special dietary requirements.
  • Coordinate opportunities for community service and volunteering.

About the Company

FAST Enterprises

Provides government software and implementation services

FAST Enterprises provides software and services for government agencies to help them function effectively and deliver services to citizens. Their flagship product, GenTax, is a commercial off-the-shelf (COTS) tax processing system introduced in 1998 that helps tax agencies implement and run tax collection software more cost-effectively. The company has expanded beyond tax into other government areas such as Motor Vehicle, Drivers License, Unemployment Insurance, and Unemployment Benefit programs. Much of their work happens on client sites as they implement and customize software, with employees involved in the full project life cycle from requirements gathering to production support. FAST’s offerings combine technical system implementation with understanding of government business needs. The goal is to ensure governments can deliver accurate services, distribute financial assistance to those in need, and provide accessible government services in flexible ways.

Company size
1,001-5,000
Company stage
Not listed
Total funding
Not listed
Headquarters
Greenwood Village, CO
Founded
1997

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