W.E. O'Neil Construction

National construction contractor with ESOP ownership

Assistant Project Manager

Construction ManagementUpdated on Nov 13

Full-timeAustin, TX, USANo salary listedIn-person

About the Job

Requirements

A four-year degree in Construction Management, Engineering, Architecture, or equivalent experience in a related field, and at least 4–6 years of relevant project management experience as an Assistant Project Engineer, Project Engineer, Senior Project Engineer, or equivalent.
Proficiency in basic computer applications, including Microsoft Word and Outlook, and advanced understanding of scheduling, CMiC, and Excel applications.
A thorough understanding of construction administration processes, including contracts, construction documents, schedules, requests for information, submittals, and material procurement.
Advanced proficiency in P6 and CMiC applications.
Effective oral and written communication skills.
Effective negotiation skills.
Effective time-management and organizational skills.
Proficiency with Microsoft Project or P6 scheduling software and project-management software such as Prolog, Viewpoint, CMiC, or equivalent applications, and daily tools such as Bluebeam, PlanGrid, Safety Mojo, and BIM 360 Glue.
Demonstrated knowledge of construction delivery methods, market sectors, construction administration, building trades, construction means and methods, materials, building systems, planning, scheduling, estimating, and owner and architect relations.
Completion of an OSHA 30-Hour Safety Course.
First Aid and CPR certification.

Responsibilities

Assist the project team with administration and management of all activities associated with a construction project, and assume overall responsibility for smaller projects when assigned.
Supervise projects with budgets from $1 million to $10 million across delivery methods, market sectors, and levels of complexity.
Assist with job-office setup.
Work with the Project Manager and Estimator during preconstruction, assisting with the Guaranteed Maximum Price process and providing input on General Conditions.
Vet assigned scopes of work during preconstruction and estimating.
Apply the concepts of budget versus cost to project abstracts and monthly cost reconciliations.
Assist in documenting claims and litigation.
Prepare cash-flow projections and cost forecasts.
Write scopes of work, prepare exhibits, and prepare subcontracts and purchase orders under Project Manager or Project Executive direction and oversight.
Assist with project cost-control measures.
Prepare external change-order requests for submission to the Owner.
Manage and audit subcontractor tracking logs and monthly subcontractor invoicing.
Prepare pay applications for submission and purchase orders as needed.
Negotiate change orders with subcontractors.
Resolve project issues, either with the Project Manager or independently as assigned.
Assist the Superintendent in implementing the project safety program.
Work with Assistant Project Engineers, Project Engineers, or Senior Project Engineers to set up CMiC, including the submittal-log registry.
Oversee project engineers to keep submittal logs current in CMiC and ensure the submittal process is managed with subcontractors and the design team.
Assist the project team in setting up PlanGrid to organize contract documents.
Oversee project engineers to keep requests-for-information logs current in CMiC and distributed to appropriate subcontractors.
Oversee the posting of requests for information to PlanGrid and maintain accurate as-built records.
Manage project engineers to maintain the material-procurement log and align required deliveries with the P6 schedule.
Oversee contract closeout, including operations and maintenance manuals and as-built documents.
Represent WEO at Owner, subcontractor, and coordination meetings.
Attend project meetings and assist with preparing and distributing meeting minutes; review minutes for accuracy and content before distribution.
Create and organize closeout binders.
Attend and participate in WEO Quarterly Risk Management trainings, networking events, and Project Manager round tables.
Work with Assistant Project Engineers, Project Engineers, and Senior Project Engineers on the project team, and mentor and train them where applicable.
Manage the process of obtaining subcontractor costs for extra work performed on the project.
Prepare, review, and distribute subcontractor change-order requests; ensure costs are logged on the subcontractor tracking log and stored on Box.com.
Manage and negotiate external change orders with the Owner, with or without the Project Manager's involvement.
For projects where acting as Project Manager, forecast costs, revenue, and projected fee through the monthly reconciliation report; otherwise, provide the Project Manager with information affecting report accuracy and forecasts.
Ensure timely delivery of project equipment and materials to the jobsite by managing project engineers.
Coordinate subcontract award dates with required material-on-site dates according to the P6 schedule.
Oversee the submittal process with subcontractors and the design team.
Ensure project engineers maintain and distribute the document log to subcontractors.
Assist with preparing and distributing overall project schedules and eight-week look-ahead schedules.
Identify conflicts in contract documents and issue requests for information to the appropriate parties.
Work with project engineers and superintendents to find practical solutions to field problems or contract-document conflicts before issuing requests for information, considering schedule and cost impacts.
Track outstanding requests for information and expedite responses to subcontractors through project engineers.
Assist superintendents with providing safety orientation to field workers before they begin work onsite.
Assist superintendents with generating and issuing incident reports.
Ensure subcontractors submit Injury and Illness Prevention Plan documents and, as needed, Job Hazard Analysis plans.
Work with project engineers and superintendents to prepare the first draft of the project's Site-Specific Quality Plan.
Schedule pre-installation meetings with project engineers and superintendents.
Attend meetings and oversee project engineers leading weekly Building Information Modeling meetings; assist in developing a coordinated model among mechanical, electrical, plumbing, and fire-protection trades.
Manage the Building Information Modeling coordination process when applicable; the level of engagement may vary by project.
Oversee mock-up design and work with WEO and the design team to obtain acceptance of required project mock-ups.
Develop an Owner training schedule identifying when subcontractors will provide training.
Ensure training videos are recorded and formally transmitted to the Owner as part of closeout.
Manage the punch-list process with project engineers and superintendents to complete all items within 30 days of project turnover or Certificate of Occupancy.
Participate in initial and acceptance walks with the Architect or Owner as needed.
Maintain positive and effective working relationships with clients, design professionals, WEO departments and project teams, inspectors, and subcontractors.
Administer company policies fairly and consistently.
Participate in onboarding and training for supervised personnel.
Participate in WEO committees and help establish procedures and policies.
Mentor, coach, and train subordinates to support their career objectives.

The primary function of the Assistant Project Manager is to assist the project team with the administration and management of all activities associated with the construction project. As an Assistant Project Manager, you may also be assigned the overall responsibility for a smaller project where appropriate.

The duties, responsibilities and attributes of the Assistant Project Manager typically include, but are not limited to:

Technical Skills

Capable of successfully supervising a project with a project budget range of $1M - $10M, under various delivery methods, diversity in market sectors and varying complexities
Assist with job office set up
Work closely with the Project Manager and Estimator during the preconstruction phase assisting with the GMP process and input on General Conditions
Vet assigned scopes of work during the preconstruction phase (Estimating)
Clearly understands the concept of Budget vs. Cost and how it relates to the project Abstract and the monthly cost reconciliation
Assist in the documentation of all claims and litigation
Cash Flow Projections and Forecasting Costs
Assist the Project Manager or be solely responsible for writing certain scopes of work, preparing exhibits, the preparation of subcontracts and Purchase Orders with PM / PX direction and oversight
Assist the Project Manager with cost control measures:
Prepare External Change Order Requests, which get submitted to the Owner
Manage and audit the Subcontractor Tracking Logs
Manage Subcontractor Monthly Invoicing
Prepare Pay Applications for submission
Prepare Purchase Orders (as needed)
Negotiate Change Orders with subcontractors
Assist the Project Manager or be solely responsible for problem resolution pertaining to a specific project issue on the majority of issues
Assist the Superintendent(s) in implementing the project safety program
Work closely with the APE, PE or SPE in the initial set up of CMiC, i.e. Submittal Log Registry
Oversee the APE, PE and SPE to ensure Submittal Logs are current in CMiC and the submittal process is being managed properly with the subcontractors and design team
Assist the project team with the initial set up of PlanGrid to organize the contract documents for the teams use
Oversee the APE, PE and SPE to ensure RFI Logs are current in CMiC and distributed to all of the appropriate subcontractors
Oversee the APE, PE and SPE to ensure RFI’s are properly posted to PlanGrid and maintain the accuracy of the projects as-builts
Manage the associated PE’s and SPE’s to ensure the projects Material Procurement Log is being properly maintained and that required material deliveries correspond with the projects P6 schedule
Oversee the contract close out process (O&M manuals, As-Builts, etc.)
Represent WEO at Owner, Subcontractor and coordination meetings
Attend project meetings and assist in the preparation / distribution of meeting minutes
Review meeting minutes for accuracy and content prior to distribution
Create and organize all closeout binders
Attend and participate in WEO Quarterly Risk Management (QRM) Trainings
Participate in WEO networking events
Participate in all PM Round Tables

Management Skills

Work closely with the APE(s), PE(s) and SPE(s) that are on your project team and mentor and train where applicable
Oversee and manage the process to obtain costs from subcontractors for any extra work performed on the project
Prepare, review and distribute Change Order Requests for all Subcontractors. Ensure that all costs are properly logged on the Subcontractor Tracking Log and appropriately stored on Box.com
Capable of manage and negotiating all External Change Orders with the Owner, with or without, the Project Managers involvement
Prepare, review and distribute Change Order Requests for all subcontractors
On projects where you are playing the role of the Project Manager. Properly forecast all costs (revenue) and projected fee with the Monthly Reconciliation Report
Assist the Project Manager in providing pertinent information that could affect the Monthly Reconciliation Report accuracy and forecasts on projects where you are not playing the role of the Project Manager
Ensure the timely delivery to the jobsite of all project equipment and materials (procurement) via properly managing the projects PE’s and SPE’s
Coordinate with the project team to ensure the date subcontracts must be awarded by are in alignment with the required material on-site dates, per the P6 schedule
Oversee the entire submittal process with the subcontractors and design team
Oversee the APE, PE, SPE to ensure the document log is maintained, current and distributed to all subcontractors
Assist with the preparation and distribution of overall project schedules and 8-week look ahead schedules
Find conflicts in the contract documents and issue a “Request for Information” (RFI) to the appropriate party / parties
Work closely with the APE, PE, SPE and Superintendent(s) to find practical solutions to field problems or conflicts found in the contract documents prior to issuing RFI’s, while being mindful of field issues relation back to the project overall schedule and cost impacts
Oversee the APE, PE, SPE to track outstanding RFIs and expedite return responses to all subcontractors
As required, assist the Project Superintendent(s) in providing safety orientation to all field workers prior to their start of work on site
Assist the Project Superintendent(s) with generating and issuing incident reports
Oversee the APE, PE, SPE to ensure all Injury and Illness Prevention Plans (IIPP) documents have been submitted by all subcontractors
Oversee the APE, PE, SPE to ensure all Job Hazard Analysis (JHA) plans have been submitted by all subcontractors, as needed
Work closely with the APE, PE, SPE and Superintendent(s) to create the first draft of the projects Site Specific Quality Plan (SSQP)
Work with the PE’s, SPE’s and Project Superintendent(s) to schedule all pre-installation meetings
Attend meetings and oversee the PE or SPE who is leading the weekly Building Information Modeling (BIM) meetings and assist in the development of a coordinated model between the MEPF trades
Potentially manage the entire BIM coordination process when applicable. The level of engagement / leadership may vary from project to project
Oversee and manage the design of the project required mock-ups and work closely with the WEO and design team to obtain acceptance of all projects required mock-ups
Develop an Owner training schedule which shows when all applicable subcontractors will provide training to the Owner
Ensure that all video recording for training has been completed and all training videos have been formally transmitted to the Owner, as part of our close out package
Oversee and manage the punch list process working closely with the APE, PE, SPE and Superintendent(s) to ensure we are 100% complete with all punch list items within 30-days of projects turnover / C of O
Participate in initial and / or acceptance walks with the Architect / Owner, as needed

Personal Attributes

Effective written and verbal language communication skills
Takes initiative, strives for increased responsibility and has a desire to learn
Shows emotional maturity, punctuality and dependability
Motivate and contribute to the teamwork / morale of the project team
Shows the desire and willingness to progress to the Project Manager role and responsibilities Interpersonal Skills
Establish and maintain positive and effective working relationships with all (client, design professionals, various WEO departments, WEO project team, inspectors, and subcontractors)
Show alignment with and promotes WEO Corporate Values
See that all company policies are administered in a fair and consistent manner
Participate in on-boarding and training for those you are supervising
Involvement with the various WEO committees and part of establishing procedures and policies
Mentor, coach and train as necessary to help subordinates achieve their career objectives

Qualifications:
Four-year degree in Construction Management, Engineering, Architecture or equivalent experience in a related field and a minimum of 4-6 years of relevant project management experience, as an Assistant Project Engineer, Project Engineer, Senior Project Engineer or equivalent

Proficiency in basic computer skills (MS Word, Outlook, etc.) Advanced understanding of scheduling, CMiC, Excel, etc. applications

Thorough understanding of construction administration processes, including contracts, construction documents, schedules, RFIs, submittals and material procurement

Advanced proficiency in P6 and CMiC applications
Effective oral and written communication skills
Effective negotiation skills

Effective time management and organization skills

Proficiency in Microsoft Project or P6 Scheduling Software and Project Management Software, such as Prolog, Viewpoint, CMiC or equivalent applications. Using daily software tools, such as Bluebeam, Plan Grid, Safety Mojo, BIM 360 Glue, etc.

Demonstrated knowledge and understanding of various construction delivery methods, various market sectors, the construction administration process, building trades, technical aspects of construction including means and methods, materials, building systems, planning, scheduling, estimating, owner and architect relations.

Completion of OSHA 30-Hour Safety Course
First Aid and CPR certified

About the Company

W.E. O'Neil Construction

National construction contractor with ESOP ownership

W.E. O'Neil Construction is a national contractor with 100% employee ownership that operates across several states. It manages commercial construction projects by guiding the full process from design through completion using delivery methods like design-build, design assist, construction management at risk, and lump-sum bidding. The company stands out by combining the financial strength of a large firm with the speed and focus of a smaller operation, backed by an ESOP culture that prioritizes relationships, integrity, and customer satisfaction. Its goal is to deliver high-quality projects on time and on budget while expanding its national footprint and maintaining strong client partnerships.

Company size: 501-1,000
Company stage: Not listed
Total funding: Not listed
Headquarters: Chicago, IL
Founded: 1925

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