Administrative & Executive AssistanceExecutive Support
About the job
Requirements
Strong organisational skills, initiative, and the ability to manage competing priorities and deadlines in a fast-paced environment.
Excellent written, verbal, and interpersonal communication skills, with confidence building relationships at all levels.
Professional judgement and discretion when handling sensitive information, with a strong commitment to confidentiality and accuracy.
Advanced Microsoft Office skills and a willingness to learn, adapt, and contribute ideas.
Responsibilities
Manage diaries, emails, and communications, ensuring priorities are clear and time is used effectively.
Prepare meeting materials, track actions, and ensure follow-ups are completed to support decision-making.
Prepare reports, presentations, and correspondence while maintaining accurate records and document systems.
Identify process improvements, support onboarding, and contribute to continuous improvement across the team.
Act as a key point of coordination across the Ministry and with external stakeholders, supporting collaboration and delivering the work programme.
Desired Qualifications
Previous Personal Assistant or Executive Assistant experience would be valuable but is not essential.
Wellington based | Full-time
Fixed term until 29 October 2027
Midpoint of $72,225, dependent on experience
What you’ll do - Ko tōu ake mahi
Step into a key support role at the heart of the Health Services and Regulatory Systems Policy Unit. As Executive Assistant to the Group Manager, you’ll bring structure to a busy environment, stay ahead of priorities and ensure the day-to-day runs seamlessly. From coordinating a complex diary and inbox to building strong relationships and finding smarter ways of working, you’ll help create the space for the Group Manager and wider team to focus on what matters most.
Manage diaries, emails, and communications, ensuring priorities are clear and time is used effectively.
Prepare meeting materials, track actions, and ensure follow-ups are completed to support decision-making.
Prepare reports, presentations, and correspondence while maintaining accurate records and document systems.
Identify process improvements, support onboarding, and contribute to continuous improvement across the team.
Act as a key point of coordination across the Ministry and with external stakeholders, supporting collaboration and delivering the work programme.
What you’ll bring - Ko ngā pūkenga ōu
Strong organisational skills, initiative and the ability to manage competing priorities and deadlines in a fast-paced environment
Excellent written, verbal and interpersonal communication skills, with confidence building relationships at all levels.
Professional judgement and discretion when handling sensitive information, with a strong commitment to confidentiality and accuracy.
Advanced Microsoft Office skills and a willingness to learn, adapt and contribute ideas.
Previous Personal Assistant or Executive Assistant experience would be valuable but is not essential.
About the Ministry
As the Government's lead advisor on health, we help shape the future of New Zealand's health system through policy, regulation and monitoring. Join a team that makes a real difference to the health and wellbeing of New Zealanders while working in a supportive, inclusive environment that values wellbeing, growth and development.
We welcome applicants from all backgrounds and are committed to an accessible and respectful recruitment process.
How to apply - Me pēhea te tono mai
Applications close Midnight Friday 6 November 2026.
Click here to view the position description. Please follow the online process at our Careers Website to apply. Please ensure you upload a CV and covering letter with all applications. If you have any questions, email the recruitment team at [email protected].