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Office Coordinator
Posted on 10/19/2022
Mountain View, CA, USA
Experience Level
Desired Skills
  • 5+ yrs experience in executive support, office administration or related function
  • High energy and fantastic attitude; you take pride in creating a fun, productive, and aesthetic environment that inspires and brings teams together
  • Exceptionally organized and resourceful self-starter with incredible attention to detail, creative problem solving, and sense of urgency to manage high volume of tasks
  • Polished with strong written and verbal communication skills and maintain utmost confidentiality
  • Expert in Mac/Google Workspace environment but also knows Microsoft Office applications
  • Highly proficient in collaboration and communication
  • Willingness to roll up your sleeves and get things done
  • Experience in start-up or hyper growth enterprise software environment
  • Manage day to day operations including office supply and inventory, mail and packages, visitors and office refreshments / snacks
  • Assist with managing calendars, scheduling, travel and meeting support for Aera Executives
  • Internal and Customer meeting preparation and hosting
  • Liaison with property management and maintenance vendors to maintain appearance, and functionality of the Mountain View and San Francisco offices
  • Tracking and processing expenses; partner with IT, property management, and external vendors to improve cost efficiency, quality, and processes
  • Partner with internal teams to drive special projects, our corporate calendar of events, and new programs
  • Internal Employee Event coordination and assist with customer events when needed
  • Craft employee communication regarding office issues as needed
Aera Technology

51-200 employees

Cloud-based supply chain intelligence software solutions
Company Overview
Aera Technology is on a mission to make businesses smarter, digital, dynamic, and wildly successful. To achieve this, they've brought together a unique group of product visionaries and technology veterans.
  • Stock Options: We believe every Aera team member should have a stake in our future success
  • Medical: Benefits provided through your choice of Aetna PPO, Aetna HDHP, or, for California-based team members, Kaiser
  • Dental: No monthly cost to employee through Delta Dental
  • Vision: No monthly cost to employee through VSP
  • 401(k) and Additional Benefits Plans: Employees can contribute to: 401(k) plan (Traditional/Roth); Health Savings Account (HSA); Flexible Savings Account (FSA); Supplemental Life Insurance Plan; Short-term Disability; Commuter Benefit Program
  • Learning and Development: You’ll have access to professional development content through Udemy, our online learning platform. Udemy offers thousands of courses to help you learn new skills - whether for your professional development or your personal interests
  • Employee Referral Program: Earn cash when your referrals get hired!
  • Events and Extras: We work hard and get things done, but we also value the importance of having fun: office outings; birthday celebrations; holiday parties; weekly in-office lunches, and more
  • Paid Time Off: To give our best and live a well-balanced life, we need to take time off for rest, relaxation and rejuvenation. Here at Aera, we offer flexible paid time off. In addition, we have 10 paid holidays each year
  • Snacks: When you’re working from the office, you’ll have access to our fully stocked kitchen with a selection of snacks and beverages
Company Core Values
  • Excellence
  • Integrity
  • Accountability
  • Speed
  • Disruption
  • Inclusion